2025 Budget Hearing Meeting #2 - 12/10/24

e

good evening everybody um we will call

our second official budget hearing to

order um so I will ask Mr truell to do

the roll call for us

Miss Daniels here Miss Davis present

Miss green present Mr Jones here Miss

Rose present Mr Rodriguez present Miss

Bowers present all right thank you

everybody for being here tonight uh we

do have a little change to our agenda

we're going to have the Bureau of fire

go first but before we begin I am going

to have the office of Finance give a

little bit of an overview of some

technical correction that will be coming

down in the

budget good evening Council uh there was

uh technical correction in the

department of solicitors office or

Bureau of a solicitor's office as well

as the

uh Department of codes and I have

attachments here that kind of that can

show you exactly um with highlights that

there's no actual changes to the dollar

amounts to the numbers itself uh simply

the position in solicitor's office the

position the second position for the

legal assistant um did not show up due

the programming error uh as well as over

in the in the uh codes division in the

codes area uh their position for the uh

electrical residential inspector did not

show as well because of a coding error

those are uh two new positions that's

being requested for the 2025 budget and

uh when when I went through and added

those positions the programming was

missed therefore I'll take full uh fault

for this uh but ultimately I have the

corrected documents here that includes

those positions the amounts um

highlights as well as the actual

documents that drive uh the the document

in the budget book uh as proof

ultimately to show that the numbers did

not change at all um if you have any

questions I'm all ears um but just

wanted to bring that bring that to light

um and uh be forthcoming about uh

technical correction um as it did not it

was not presented in your current

book Thank you very much and so the

calculations were in there the position

just wasn't showing correct all right uh

I don't have any questions do I have

questions from any of my

colleagues all right thank you very

much and now Chief inline whenever you

are ready please feel free good good

evening members of council and I

apologize for my appearance tonight uh

the Bure fire has been operating since

about 10:30 last night we just cleared a

rather large fire up at the state

hospital complex so uh my appearance I

apologize for but it's part of the part

of the job that we're here for protected

our citizens 24 hours a day seven days a

week uh on their schedule not ours

so I'll let J I think Jared's going to

run our PowerPoint for us you can uh

flip to the next slide I think a

department overview um again our

business hours are dictated by the needs

of our citizens we provide service to

the residents visitors and our

surrounding municipalities 24 hours a

day seven days a week 365 days a year

that adhere with our admission statement

and then additionally our core values uh

on the following

slide excuse me Chief anderline can you

pleas please move the microphone closer

to you I've never been told I was too

quiet thank

you moving on to significant budget

changes um really not a significant

budget change uh 2024 budget was 9.9

million we're at 10.5 and I'll explain a

little bit more in detail on where those

numbers come from on the next

slide there's a 3.5% contractual salary

increase for our membership uh for the

union membership we did increase our

overtime from 400,000 to 475,000

building improvements is probably one of

the biggest ones from 50,000 to

500,000 and uh we have an inter fund

transfer of 500,000 and then our sewer

water and maintenance is being

transferred back to the fire Bureau to

pay Council may remember earlier this

year you did a budget reallocation for

water sewer and Sewer maintenance so

that we could take those budget numbers

over so that the 2024 requested budget

was zero so there was a pretty

significant uh increase there so uh

looking at the overtime that was obvious

uh just because of the amount of members

that we have currently deployed in the

military we have four we do have one

coming back uh shortly several long-term

uh injuries and both uh on duty and uh

personal injuries that that folks are

dealing with along with the health

issues that we see uh in FMLA with

newborns and things uh with members

having new children the building

improvements uh we've had that in our

Five-Year Plan for five years now uh one

thing is going to be a new station

alerting system for all the stations

that will take information directly from

Dolphin County's computerated dispatch

system to alert our members to that uh

that was due to a change of uh the

county pushing us to go to uh one single

dist dispatch channel as opposed to our

own private dispatch channel and then

the second part of that 500,000 is

remodeling the bedroom at the fire

station to and we believe that that'll

be about a $300,000 project and the

station alerting system is about a

$200,000 project uh the in fund transfer

I'm actually pretty proud of this uh we

created a syncing fund and Council may

remember uh over multiple years we've

replaced a lot of fire apparatus and we

always come down for a large

appropriation every year for those when

we need to buy the apparatus so what

we're asking for is to transfer into our

fire protection fund funding every year

so that when we come down to and need to

purchase that next piece of fire

apparatus that ask is not as great so

we're keeping that money set aside on an

annual basis um so that we can fund

those apparatus purchases as they become

uh

needed moving on to our

diversity we are uh we currently have 94

Personnel uh with one civilian position

we have 82 white males five black males

three Hispanic males two American Indian

males and two

females and moving on to

vacancies our current compliment uh as

of to as of yesterday uh is 93 our 2024

budgeted compliment was

103 with three of those positions being

unfunded so they showed up in the budget

but there was no allocation for those

additional three which leaves us a

current uh vacancy of seven and I just

want to point out um a couple things uh

as it pertains to vacancies um we would

certainly like to have that complement

of 103 109

110 however with the uh taxing base that

we have in the city with a lot of these

businesses highrises going back for

reassessments what I don't want to do uh

is hire firefighters that we can't

afford in 10 years um we are holding our

own with our current compliment and I

don't want to bring anybody else on

until we can figure out if we have the

ability to pay for that the one way that

we can pay for that uh and I advocate

for this is the hiring of a lobbyist and

I know that that's a touchy subject with

Council but I'm

begging for that before January and I'll

tell you why when we go over there I go

over personally and meet with scores of

Representatives and

Senators to get additional funding we

get five million a year it's been

stagnant at 5 million for the last 10

years we have not been able to get it

over that 100 yard line and score a

touchdown for us uh over over the last

five six years that have been going over

there and it really comes down to the

people that know the people to get the

money in the budget for and I believe

that having that lobbyist work for us

and using it from the fire department

standpoint will be beneficial to every

citizen because if we get that extra two

or three million that we're asking for

that will allow us to increase that

budgeted compliment and better protect

our citizens so I think there's a direct

uh correlation to that and I think

there's an ultimate payoff that protects

our citizens in a much better way and i'

I've been in front of you many times o

over the last 10 years about the

diminished number of volunteers that we

have coming in to assist us in the city

last night they did a tremendous job we

had we had a tremendous uh outpouring of

support from our mutual Aid Partners

first time that in my 30 years here that

we've used a tanker task force um which

is unheard of in the city but we had a

lot of mutual Aid folks come in

yesterday was an anomaly compared to

what it would be at Tuesday at 2 o'clock

in the afternoon when I only have 16

firemen on the street and I may only get

two or three from each of those

companies coming uh so that it is

imperative um that we work to get that

number increased from the Commonwealth

to assist us that gives us a positive

Revenue stream coming in uh that we can

rely on year after year and I don't have

to worry about three or four or five

years from now where we have to lay

firefighters off because that's not what

we're in business to do we need them and

uh I believe that that lobbyist would be

a significant benefit um for the fire

Bureau uh the budget uh as as you well

know talk start in January with the

governor and uh it would be great to be

in there and I can tell you through the

uh subsquent Area Regional Airport

Authority which uh I'm a chairman of the

operations committee we just hired a

lobbying firm and they're already boots

on the ground identifying those sources

of income to help support the airport

and Airport operations it's just it's so

important for us for the fire department

standpoint and I I would really love to

to have those guys on board that I can

meet with and go and be that

spokesperson alongside going into those

offices people that know how to get us

set those

fundings uh you know ideally we'd have

you know as I said more uh more Staffing

on the street and it also uh looking at

statistics community relations and

things like that I have nobody so it is

the four of us uh and one person in the

office so our office complement is

essentially five I do have one fire

inspector uh and those numbers again

with that additional funding from the

state if we can Garner that will help us

to better serve the citizens with other

opportunities that we have moving on uh

just wanted to highlight retirements we

had six retirements thus the vacancies

and we do know we have one retirement

coming in January that was just

announced on

Monday moving on to

Grants we currently have a dolphin

County gaming grant that we're working

through for

$250,000 it's a floor project uh at both

of the fire station station one and

station two

in 2024 we were awarded to 2023 24 fire

commissioner grant for $155,000 we

purchased new tools and equipment for uh

the new apparatus that we purchased we

got a

$5,000 Northfolk southern safety first

grant and we're designing uh timers

specifically for our elderly and the

elderly highrises one of the things that

we look at our statistics uh when we

have a chance to do that is we do a lot

of unattended cooking calls uh in those

uh elderly high-rise buildings and if we

can give them a timer um to set that

will wake them up after say five or 10

minutes it will help us and maybe

diminish those number of false alarms

that were going to those particular

properties um cdbg funding um we were uh

given $500,000 earlier this year thus

far we've purchased uh atmospheric air

monitors that were uh that were in need

of replacement new hydraulic tools and

equipment for uh new apparatus we just

received a th000 uh smoke alarms that we

we install throughout the city uh free

of

charge uh we're doing some safety

upgrades to our Reserve Tower one uh

we're waiting on parts for that to begin

that's a $73,000 project updates updates

to the diesel exhaust systems at all the

stations that's about a 86 $887,000

project and the replacement of the bay

doors at fire stations number one and

two and as Council will remember uh we

were allocated funding to replace the

front doors uh two years ago that

project was was completed and this will

be the final phase of putting new doors

on to replace about 30 35 year old doors

on the fire stations we are currently

working with the Grants Department on an

assistance to Firefighters grant for

firefighter physicals and cancer

screening and we applied for and will

likely be awarded $155,000 from the

State Fire Commissioner's office again

next year and we're going to dedicate

that money to firefighter physicals

again uh giving back to those that serve

our community uh day in and day

out moving on to arpa projects um the

replacement of the fire Bureau radios

which was awarded uh those radios were

purchased received the invoice was paid

and nearly all those radios are

currently in service in apparatus and

issued to each individual

firefighter new positions again we have

no new positions uh in the 2025 budget I

certainly would love to tell you in 2026

that we're going to hire additional

Personnel uh we will begin uh in January

hiring uh to replace those six that we

lost uh through retirements in

2024 don't think I had any notes on that

now year-to-date

budget uh does our current year-to dat

budget align um with our 2025 ASCO we'll

discuss out in the next couple of

slides uh again looking at the overtime

I just and I I think I've told Council

this the last at least eight years uh

when we look at the uh year-to-date

expended for 2024 is 1 Point uh two

million essentially on a

$475,000 budget and a lot of that

overtime uh is is in two two areas uh

number one we had those unexpected

deployments of four Personnel to active

duty military which took four folks out

we have two long-term uh injuries that

we're dealing with uh but more

importantly uh the deployment of

Pennsylvania Tas for one uh really

manipulates those numbers up and down

throughout the year we could certainly

budget and put in there 1.2 million but

it would make the budget lopsided so we

feel confident budgeting 475 come back

to city council after those deployments

and adjust revenue and expenses

accordingly with the money that we'll be

receiving back from the federal uh

government uh severance pay was uh

significantly higher this year because

of the six

retirees uh we still feel confident on

$85,000 now if we get another six to

retire we will have to do some

reallocation understand though that when

we have those uh employees with multiple

years of service those 20 plus year uh

veterans uh that will also cut down on

the salaries and wages because the new

folks coming in will be at a lower

salary rate because they're not here 20

plus years uh the Medicare premium Part

B uh we're budgeting at 185 uh we were

only budgeting at 85 uh there were a lot

of members in the fire Bureau of retired

members uh and their wives that are now

reaching uh that benefit age and

contractually we were obligated to pay

their Medicare Part B premium for them u

in retirement once once they reach that

age uh lost time Med uh again that was

one that we asked for a

reallocation I feel confident uh that

300,000 is going to cover it and and I

hope um that we'll be a little bit below

that again we had two significant

injuries that we were dealing with uh

this past year and hopefully we will get

those resolved with requiring a lot of

specialty visits with u just a plethora

of crazy doctors quite honestly uh and

in the fire pension plan that obviously

uh is calculated by the Commonwealth uh

at 1.1 million this year uh and the

majority of that is actually uh

reimbursed to the city from the

Commonwealth for the uh Pension Plan uh

through the foreign fire tax and other

means moving on to the next slide

uh tools and Hardware uh we had and I'll

lump these all together tools Hardware

vehicle parts and supplies those were

all hired this year because of the

purchase of the new apparatus we had a

lot of tools and equipment that we

wanted to buy we used to in the fire

Bureau um have to transfer equipment

from one to the other uh anytime a

Frontline rig went out of service excuse

me we are uh now have those rigs fully

stockit it if we have a a call like we

did last night where we need multiple

Reserve apparatus we still have enough

of tools and equipment to effectively uh

take care of the community so uh those

were a couple of areas where we we were

uh

overspent uh and then building

improvements obviously we already talked

about that on the on the first Slide the

uh the jump in that and then the

operations equipment uh that went from

989 uh which also included those radios

that we purchased uh down to zero

because we're not purchasing a fire

apparatus uh in 2025

roles exceeding uh 2% increases is just

a management Chiefs to keep uh

management me members in alignment with

the bargaining unit increases which were

3.5 and

3.75% uh and to make sure that that

position of deputy chief uh remains a

fairly lucrative one for the member to

come out of a 4-day work week with four

days off every week to a five-day work

week with two days off every week um and

and uh you know and also do away with

the overtime so as I said our members

have been on scene last night since 10

o'clock uh and I I was there right

alongside of them so that's kind of what

you get from the management Chief's

position um and uh it it gets wearing

and I I think that's what we're kind of

showing there with the burnout building

sometimes you get burnout like we are

here tonight after a long 24

hours moving on to departmental

Highlights uh we're going to continue

with our current Staffing model and

response model for Effective response

continue to all the training programs

you remember we hired a deputy chief of

training to increases the training and

uh the availability of training and

quality training and consistent training

across all four of our platoons

Implement a new records management

system which we've been working on for

about the last six months uh we have

we'll have that up and running uh

January 31st onto a new system and we'll

be going switching from the niffers

system into to nearest which is a new

federal uh requirement uh by the end of

next year we're going to explore some

further fire inspection opportunities

both internally and externally so we may

be coming to council uh Midway through

the year with a uh external uh self

inspection program and we're going to be

looking at some opportunity for that

that will not only benefit uh the fire

Bureau from a inspection standpoint but

it will also benefit codes as well uh

we're going going to uh finalize those

capital projects that we've talked about

and we're going to um continue our

emphasis on uh Community engagement with

smoke alarm installations carbon

monoxide alarm installations street

fairs block parties uh our one of our

favorite National Night Out station

tours and Fire Prevention activities and

we did I I did have some and I apologize

again I was in the office like

literally maybe 10 minutes today uh we

did approximately three

200 smoke alarm installations uh in 2025

so far and I know there's a several

scheduled this

weekend 2024 what did I say it's getting

late thank you

councilman uh so just looking at how we

uh you know how we look at ourselves uh

we look at NFPA 1710 Staffing uh which

is uh six minutes that's actually in in

the uh

uh it's typically in the standard

written in seconds so not to confuse

anyone we're looking at minutes uh and

we look at this uh so 92% of the

incidents and you'll see it it's only 84

and that's that's the structure fire

responses uh we meet uh the goal is 90%

of the time we're exceeding that at 92%

of the time and quite frankly when we

look at that uh we do have times when

we're dispatched for a structure fire

where it's not a structure fire and it

the coding for that doesn't change and

so uh we only end up with three

firefighters showing up on that where

we're looking uh for that six complement

and that's that's where sometimes those

numbers get skewed we're well within the

national average of uh 90 uh percent so

we're happy with that when we look at uh

we look at the overall uh calls and this

is inside the city of Harrisburg current

as of I think it was the 8th of December

uh

2762 calls inside of uh the city of

Harrisburg and of those these are

whether we go out the door with one

piece of apparatus or four pieces of

apparatus or it's a first alarm

structure fire we take everything this

includes all those that where we're

going lights and siren or if we're just

driving normal street speed what we call

class three response so even at that

we're meeting the goal uh of that six

minute response time 88% of the time uh

so we're still giving the citizens a

pretty good response time uh as it

pertains to even non-emergency

responses uh which the NFPA does not

recognize in the

standard standard still 90% though yes

90% yeah for emergency incidents and

that's why that's filtered out to

include the non-emergency incident so

those that are uh those that would be

dispatched by the county as a

non-emergency call I just wanted to show

the where we were even if we Factor

those uh into it gotcha and then just

looking at the the call overview right

now we're at uh 3,194 incidents so that

includes all those Mutual a calls that

we do uh and the prior year we were at

uh I'm sorry 3,263 incidents a year to

date and prior year was

3,110 so we did have a significant

increase uh over that uh two-day period

where we were dealing with the tornado

uh so that that was a little bit of an

increase and we had another bad storm

came through that uh that peaked our

numbers as well so uh you know

statistics only tell the story they want

you to tell and so you can look at and

say oh my goodness you're doing more

work uh you know what are you guys doing

really I think you look at two or three

separate days accounts for the majority

of those increases in incidents not not

to say that our guys aren't doing work

that we're we're uh doing a ton of

work looking at training uh total

student hours is what we like to look at

uh is uh 14,6 74 uh hours you'll see

that spike in May and that spike in May

is when we log all the hours for our new

employees that are going through the

fire academy and things like that so

that's why you see the spike uh in may

we do our Arc program where they get all

kinds of uh additional training uh to

make them Street

ready and then our performance Matrix uh

it kind of goes to takes us back to the

the prior three pages but we strive to

meet those National consensus standards

to include n PA 1710 on response time

and Staffing for incidents uh looking at

Staffing the response time again to

emergency incidents and in the uh ISO um

which we've talked to council many times

about that includes Staffing training

for firefighters to travel distance and

number of engine and truck companies

within the city are hydrants which uh

we've had a really good working

relationship with Capitol region water

and the uh the Water crew uh making sure

that those hydrants get uh inspected on

an annual basis which wasn't happening

uh when uh when when I first came down

here 10 years ago and that's that number

is really increased and we're excited to

see how that affects our ISO uh the next

time that that comes up uh next year I

believe uh again it's also looking at

tools and equipment and then the testing

of pumps and Aerials and

ladders and with that we will answer any

questions that you may

have thank you very much um I think that

was a pretty thorough presentation so

thank you for that uh I don't have any

questions I will start with questions

from our colleagues uh starting with a

public safety chair down there

councilman Jones vice president green

thank

you excuse me I just have um I agree I

think this was a a well laid out um

PowerPoint uh but the question I have is

around a a $500,000 spend and um for the

bathroom and the bedroom okay so can you

explain to me or to the public uh that

spin is we're we're not talking about

one bedroom right well when we say one

bedroom uh currently all of our

firefighters sleep next to each other in

an open bedroom environment so um if if

I may the way the council desks are laid

out that is how my firefighters sleep in

the fire station uh so what we want to

do and we have a large open area in the

middle of that so this is a very large

room um with uh is there 22 Murphy Beds

I believe it is we like to get rid of

those Murph beds and replace them with

20 22 I believe it is uh and replace

those with individual a dorm style uh

sleeping facility uh for

privacy got you no further

questions thank you councilman

Rodriguez thank you Madame vice

president thank you gentlemen for uh

being here this evening just for context

in the budget when we speak of apparatus

do we mean trucks do we mean air units

what specifically are we referring to so

when we talk apparatus that could be

anything in our Fleet um so that could

be anything from a tractor drawn aerial

to a boat um so that is our apparatus en

rolling stuff thank you no further

questions thank you councilwoman Ross

good evening thank you all for coming

tonight it was a a great presentation

didn't leave me with any questions all

of mine were answered in the

presentation so thank

you thank you president Bowers thank you

good evening I don't have any uh

questions thank you for your

presentation thank you councilwoman

Davis thank you vice president green

thank you Chief edene and for your team

for being here and thank you especially

for the service that you provide and for

saving lives in our community every day

and thank you for being here because I

know you've been out all night so you

eyes look pretty good um I was just

going to ask about the smoke detectors

the 200 smoke detectors that you're

putting in I guess various hom in the

city are they the updated ones the the

sealed fire um smoke alarms yes so about

I want to say six eight years ago when

they first came out we made it a policy

that we will no longer install any smoke

alarm that requires a battery to be

changed so everything that we buy is a

10-year lithium battery smoke alarm yes

okay great because I think HUD just came

out with a requirement for everyone to

have a your sealed smoke alarm um in

each unit so yeah not to beat the dead

horse but um I support that

wholeheartedly and I I don't believe

that any uh retail outlet should carry

anything that requires a replacement of

a batter anymore just the technology is

there it's proven uh and when we install

that um we we have confidence that at

least for the next 8 to 10 years that

that smoke alarm is going to protect

that that Resident that we just

installed for so and of those 200 homes

uh we typically install about four three

to four smoke detectors so that's you

know we're looking 12200 smoke detectors

we go through every year uh to protect

our citizens how many smoke detectors

would you uh install in a one-bedroom

apartment so uh depending on the layout

uh you know depending on the layout and

if it's an apartment it probably would

be required to have a fire alarm system

as opposed to single station smoke

alarms

okay thank

you thank you councilwoman

Daniels all right seeing no other

questions thank you gentleman for being

here tonight uh and for your

presentation of course for all the work

that you do now go get some rest we

thank uh you know just on a on a parting

thought uh to leave on a on a high note

we appreciate council's commitment to

the fire Bureau um without you and

without our firefighters we would not be

able to properly Serve and Protect uh

the citizens and uh every year that I've

come down here Council been gracious

with the budget uh and you know you see

that as the dollars and cents we get to

see that from the reactions of the

citizens when we're assisting them at 2

o'clock in the morning so we appreciate

it thanks for your

support moving on with our agenda the

next order of business will be the

budget for the Bureau of police

be a little easier this be a little EAS

what's

that good evening gentlemen uh whenever

you're ready if you could just introduce

yourselves uh give an overview of your

department and then whatever present

presentation you have feel free to get

started right bear with me for one

minute and I have

hand and then set some handouts I mean

most of it is a PowerPoint that we

presented you earlier uh pay

justifications which uh we got a little

tied up today which I didn't get a

chance to get out uh job description for

the sport and Outreach

coordinator um and then some recruiting

posters and stuff in there as well I

have some

uh chips that have the uh obviously our

logo on them and then on the back side

has the uh QR code for the

recruiting it's in there

C

where we

were engaged in a shootout down on um

Cameron Street in the city of Harrisburg

so he was apprehended unfortunately he

um succumbed to his injuries so we were

my guys have been up every since Sunday

most of them trying to apprehend this

person and it's all for the protection

of the citizens of our great City

uh good evening deputy chief young uh

obviously commissioner is here with me

um we have Captain Martin who's in

charge of our human for Patrol

Division Captain mcgar seated right

behind me he's in charge of the

technical services division DC Young can

you pull your yeah yeah all the

paperwork sorry uh Captain wheen sitting

in the back row he's in charge of our

criminal investigation Division and I

think everybody knows Captain wer we

were down here last night for theet

contract um so the first slide obviously

this is our proposal uh what you see on

the slide right now is the or chart for

the Bureau of police not to get too deep

into it but it is headed by the uh

police commissioner uh followed by

myself and then four captains you see

the various divisions um this or chart

is from last year what we do is we

revisit this and we'll redo this again

uh next month to add uh to make the

adjustments that we made throughout the

year

next slide uh you'll see the total

budget uh so if we do a comparison

between 21 or between 2024 and 2025 uh

last year's budget was

2,424

53174 uh this year's budget is 20,

479,000

all right next slide you'll see the the

uh departmental uh diversity uh this is

how the Department's laid out we have

currently um 126 uh males 35 females uh

then you see the racial complement uh

125 are white 23 are African-American 10

Hispanic and then three Asian uh we also

have on this Slide the language is

spoken uh read or understood by the

police department uh we can also add on

there which I found out today we have a

uh someone who speaks French uh someone

who speaks guy and someone who speaks T

I know I mispronounced

that so sorry about that but yeah so we

can add those three to the list as

well all right next slide yep curveent

position totals uh you'll see it on the

slide up there the budgeted numbers on

your uh left hand side we have a total

of 194 budgeted positions uh of those

positions which you see up there we have

a total of 161 which are currently

filled leaving US 33 vacancies uh the

biggest vacancy obviously is the patrol

officer spot um which I'll get into a

little later um and then I will tell you

that

December uh we tried to fill the parking

enforcement uh spots uh did some

interviews we offered two positions uh

they declined uh so that leaves us back

to it was in-house right uh well it went

through the in-house phase so we it was

it was posted in internally there were

no biders on that and then what we did

is we after that process we posted

externally is where we got applicants

for that so we had two people that that

actually we offered uh jobs to uh they

turned those jobs down so we'll start

the health process again um in h January

and then at the U the director community

relations uh we after a couple

interviews we were able to fill that

spot uh that individual starts on

December 23rd

all right again total vacancies uh this

year was particularly uh was

particularly challenge for all division

with forced overtime for officers

supervisors and uniform Patrol to cover

the districts we had officers working

seven days a week uh for coverage and

then csas were working six days a week

to to attend the community events uh

what you see on the slide there it goes

through the first quarter of

2025 uh so um we know in January that we

have two detectives and one patrol

officer retiring we know in February we

have another sergeant retiring which

creates additional vacancies on that uh

that list as well um the numbers on the

graph are known at the time of the

currently right now what uh what it

doesn't include and where we have a big

problem is the people with less than

five years leaving the department for

various reasons I can tell you in 2022

we had four in 2025 or sorry in

2023 we had five and in 2024 this year

alone we had eight so they're the ones

that are unaccounted for on that list um

and it's for various reasons why they

leave uh some of it's money uh some of

it would be the uh the shift option that

we run right now which we be exploring

that um but we are still losing the the

people with less than five years

experience uh All Things Considered if

you look at the bottom it says 18

additional off officers and detectives

could retire in 225 after 20 years

completion of service so that's the one

that if if everybody with 20 years of

service decided to retire you would have

there would be 18 additional spots on

the

budget um Staffing levels are critical

low or critically low at this time uh so

we'll be looking in going into 2025 at

some

reorganization uh of the bureau to fill

those basic needs um so we'll be looking

at that we we're going to explore some

different Staffing options for each

division to align which aligns with the

city of Harrisburg and the fop contract

uh on a positive note the commission

commer we made uh after the last hiring

process we made um he made conditional

officers offers to four people uh three

out of four pass the remaining tests um

and then they'll be in the hack of

police the hack police academy in

January uh again Personnel vacancies

which we covered we had five retirements

last year we covered the eight

resignations and then currently the four

in the inhouse um in the proposed 2025

budget uh again these are the vacancies

which we covered on the slide two

lieutenants Sergeant two detectives one

forensics officer and 23 officers what

we did knowing that we're not going to

be able to fill those positions in 2025

or not all them uh what we did uh to uh

have a little fiscal responsibility is

for the two Lieutenant spots we funded

we half funded those uh which was a

savings of 98,3

one7 one Sergeant spot that's currently

open right now was half funded $

46,6

7.70 savings two detective spots knowing

that we're going to pick up two

detectives uh positions uh in uh January

and we won't be able to fill four next

year we zeroed those out savings on that

was

$175,200

$39.95 um and then we zero funded two of

the police officer spots which is $1

12,462 20 savings total savings on that

was

$71,900 extended two offers and that'll

be uh that'll take place we'll start

that again back in January or yeah we'll

start that in January 2025 I spoke about

the three uh the 10 spots which was

asked for the police officer trainees um

the obviously the police side of hiring

for the city is not the same as as

others is we can't run an internal bid

process such as asme does to fill these

vacancies um were required by civil

service and mopc rules to run through uh

the plethora of tests that we have to go

through um so I mean it's it's a little

different to become a police officer and

probably even a firefighter than it

would be to become say a part of the

enforcement R um and then again the uh

the last one on the previous stream was

a director of community relations at

engagement um and that individual will

start on December

23d uh recruiting and promotions um the

next test uh our current testing cycle

opened up in November uh for a July 2025

hiring um

class physical fitness and a written

test will be administered on February

23rd uh what we do uh is on each cycle

is we'll collect names uh and emails so

we can reach out to people um when the

testing cycle opens um and what we what

we had when we started or before this

testing cycle actually opened is we had

193 individuals who requested uh to

receive notification the uh the testing

CLE since it opened we've had 33 that

have completed the short application for

the testing um what we're in the process

of trying to explore and this isn't

something new but we're trying to

revisit it uh different um recruiting

options such as laterals uh separate act

120 list and then uh preference points

for uh residents or city employees so

there there're the things we'll be

looking at in order to accomplish a lot

of that what we got to do is we got to

reduce Civil Service rules in city or to

make that happen

uh yep Grand fund positions we have

three grand fund positions uh what you

see up there pccd the VIP Grant uh

through the end of 2025 will cover the

support and Outreach coordinator at

55,000 and then the gvi project manager

at 65 the LL Grant um is good to the end

of 2025 and that's $45,000 for the

evidence uh custodian total

reimbursement of salaries through the

grants is 165,000

what you see on this U budget year

comparison salaries and wages is

41400 is basically the three-year

comparison of salaries uh as well as a

percentage increase uh in the 2025

proposed budget you'll see or yeah 2025

proposed budget you see the salary is

13,9

29,40 which is a 3.8% increase uh from

2024 and I'll explain to you how that

worked next

all right so we talked about uh in the

2024 budget uh the support and Outreach

coordinator was listed as a part-time

position uh we were proposing to make

that full uh a full-time position in

2025 uh and again the salary is fully

covered by the the

grant uh pay raises um so contractual

fop is a 3.5% pay raise and then the

asme employees are a 3% pay raise what

we're proposing would be a 4% pay raise

for those individuals that you see on

the screen commissioner myself for

Captain Special Assistant to the

commissioner and the police substation

manager uh the main reason for at least

the first six uh is the fop contract is

a 3.5% to keep those jobs or these jobs

where people wish to do those and keep

them filled is is if we stay in line

with the fop contract that sort of kind

of keeps the the the Gap so to speak

about the same

so to be clear you're talking about the

4% proposed raises for

commissioner you for captain and special

assistance with the commissioner and the

substation manager so yes I explained

the first six so or sorry it would be

the first it' be the commissioner myself

in for TS is where that that fop

contract is a three 3.5% pay race that's

where that 4% pay race is to maintain

that Gap okay continue all

right um

of course you heard Chief Airline and

the commissioner say I mean we're when

something happen in the city uh it was

an election year A lot of times what

you'll end up seeing would be uh we're

there regardless if we're on call or not

um what we do is once every six weeks

we're on a on call basis so we become um

we become the person that has to make

the decisions uh for the city when they

come in or at least for the police

department when they come in so during

that that on all week basically we're

working for two weeks straight we're not

entitled to any overtime I don't think

anybody really complaining about it but

we're not entitled to any overtime um so

that takes its toll again on on the

officers or the The Command Staff

individuals as well as their families so

I can tell you that at least one of us

have small children not myself um but we

have smaller children and we have to

sort of kind of those events that we

would normally be able to attend uh

being on call that stuff gets gets

pushed aside so we're to make ourselves

available and respond as

needed um for the special assistance the

commissioner a reason for the 4% pay

increase would be the uh the main reason

would be that uh this person controls

the budget uh they handle all everything

budgetary for us purchases they track

the expenditures they track uh anything

budget related um and this is how we get

to um to the budget that we've come up

uh this person is very important to uh

in this whole process I can tell you

that this is the first time that I've

gone through it uh it was very

challenging for me and uh they um they

have they have a grip on what we're

doing um the next person would be the

police substation manager and a lot of

these positions what you're going to see

is we had gaps or we had jobs in need

field and then what we what we were able

to do is look at the the people in these

positions and then basically load these

duties on top of so and they took them

willingly um but uh so the uh the police

substation manager uh the additional

duties we added to uh this person was to

create yeah to this position was to

create submit and track divisional

purchase request uh develop used uh

systems for tracking divisional

expenditures um they track the animal

control purchases uh they assist in

event coordination uh including

designing Distributing digital printouts

um Community uh they post on the

community service Facebook page uh they

manage special projects for the

community services division um and then

they assist with special events in

person after hours they assist with the

collecting and manage of statistical

data so uh these people uh they put in a

lot of time over and above their normal

hours so they're here they're available

all the

time on the slide uh right now you'll

see these proposed uh pay increases we

would like to move up the accreditation

manager the courtly aison special events

coordinator crime analyst there's two of

them up to 70,000 and the confidential

secretary to the deputy chief to 55

again and we'll get into all the the

extra duties that they do um we can

start with the accreditation manager um

I can tell you that on top of being the

accreditation manager and all those

duties assign to that particular uh spot

the uh We've also lumped in there they

act as the bureau's report management

system manager and the absence of the

current one that we have uh she's been

out for the last six months so we've had

her fill in um and she's done a wonder

she did that before um but she filled in

there um she actually lay leaz on

between the city of Harrisburg it

department and the Bureau for any it

related problems um she designs and

completes the bu annual and quarterly

report so the documents that we re

receive and post uh she's the one that

writes those um she manages our

self-reporting system she's a system

administrator for Cobra uh and Super

Cobra she manages crime watch

posts um she manages the bureau's crime

mapping through crime

watch uh she does all the UCR Iver

submissions and the importance of that

would be that opens uh opens reduces

Insurance's cost and and uh and it opens

us up to where we can we can obtain more

grants um we have to we're required now

to run a multiactor authentification so

she's the the police department's point

on that uh we had to switch non-traffic

forms she she's the point on that

um she's available again all the time

for calls emails to come in whenever

needed um this job or this position

could easily be separated into three

current positions since um I went on zip

recruiter and I will tell you the

average salary of police uh

accreditation manager is uh

8,629 uh

dollars special events uh and Court

liaison special events in addition to

all the other court Rel related duties

and uh invoicing and everything else

that she does um what she took on uh was

the uh she manages her what this

position now is advantages uh

recruitment of police officers for the

bureau creates a digital applications

Flyers social media uh articles

advertisements uh sources the

applications um for uh for advertising

recruiting job sites uh actively engages

and uh follows up with the interested

applicants manages the uh the

applications to include collection of

forms of test scheduling she'll come in

when we test and manage all that stuff

uh manages the physical ility test a

written exam um she has the ability or

she was uh she received training and

she's a an official notary uh to the uh

to the Commonwealth um this year could

be this position now could be four

different positions um and and again we

use zip recruiter court with the Aon if

we were looking for what of that

Nationwide the average salary is 76,000

879 here locally in Harrisburg would be

75893 um for the special events uh

Coordinator would be 51 across each

recruiter would be 51 across each and

then a notary be 64 Nationwide and then

63

um and again I mean she she spends a lot

of time when we hit recruiting Cycles

she spends a lot of time answering

emails attending to phone calls in

addition to what she usually do I can

tell you right now it's Court week um

and she's constantly uh receiving emails

and and phone calls from the uh District

Attorney's

Office uh the two crime analyst what we

did uh C currently has one crime crime

analyst um this individual um she came

to us uh through pacy 12 years ago and

brought all of her connections with her

uh when she came here she took a pay cut

um and and and talking to her I think

itd be talk to her she she really likes

what she's doing uh but she did take a

pay cut to come here and she's built uh

out of CID um and I'll give you one

instance uh recently we had a child rap

um she was able to narrow that down and

put us to where we needed to go uh in

order to find the person uh that

followed through with that investigation

uh she's done a a very good job built a

lot of uh of additional resources and

contacts uh which which helped with the

uh the investigations currently going on

in C uh she also uh is attached into the

lprs and when somebody sends an email

what she'll end up doing is she'll run

that person and then give us all the

information if we're looking for a

particular individual for a crime so uh

she's very good at what she does um from

July 2023 to 2024 she assisted in

1,98 cases uh with multiple people um

with her skill set uh a crime analyst in

central Pennsylvania could make easily

$70,000 all right the second one crime

analyst and she's really not she's

titled is a crime analyst because that's

what she was hired underneath of uh she

she has taken on a plethora of other

duties um she still does a crime analyst

thing um and she was mainly hired in for

the community service division um for

the the information that runs through um

through the school district and some

other places um since then uh she has

taken on um utilizes the computer uh the

databases and Records management system

conduct research for statis statistical

analysis involved in all aspects of of

police grants um she we have four gr

three grants we have four grants but

three of the grants she actually uh

takes care of and if it wasn't for her

we would uh in the scheme of things the

police grants aren't a major project for

City so um in order to make that process

move a little faster for us in order to

get those grants moving she is taking

that on and she's become the lead on all

the grants that we have

um so she makes recommendations for

investigative uh summarizes and I gave

you this in the in the in the packet of

of stuff that it was just handed out

so um if you want to follow along izes

maintains confidentiality aderes to

applicable laws peers in court as an

expert witness prepares uh informational

reports for public release assist a

public information officer uh in the

oversight of uh and management of

postings information provides uh

oversight of specialized databases uh

assist in reporting the Nish UCR data so

she's the backup person to that uh she

oversees management of all police grants

um she uh she manages the financial and

ancillary records pertaining to police

grants provide statistical data again uh

this person came to us through the uh

National Center for missing exploited

children eight years ago um she took a

pay cut to be here

um so she's been heavily involved since

the Inception of the gbi strategy uh

she's the one that actually was able to

secure the grant do all the grant

paperwork and then get that moving to

where it is is currently she made all

the contacts with the York City Police

Department uh York City da

Philadelphia national network for safe

communities um she's coordinated through

the all the different law enforcement

and uh Court areas um she's secured anou

from Dolphin County Pro probation uh For

assistance with gvi strategy and the

implementation for software um she's

involved in developing and submitting

formal applications for budgets for

pccd uh she drafted another MOA for Gang

Related software um she handles uh all

re reporting requirements to pccd for

the grants handles clearity requests

um and then she uh manages social media

sites for CSD and HPD um she's available

again after hours weekends uh you give

her a call um what we did again looked

at this the average uh average Grant

manager in the city of Harris or in

Pennsylvania 65,0 819 the average in

Harrisburg would be

77,78 uh and then again crime analyst

with her specific skill set would range

about $770,000

um the last one you see up there is a

confidential secretary to the deputy

chief we were proposing to raise that

to5 5,000 um in addition to her curent

the other duties the duties she was

hired for um what we did is uh the

additional duties that she's taken on

would be the Narcan coordinator uh she's

coordinated the ordering and tracking

maintenance of Narcan um report of Naran

to the uh to the bureau and outside

agencies researches all the RMS uh drug

overdoses for entering into Odin were

required to enter those desks into the

state system last year loone number 119

she researches and tracks LCB complaints

attend roll calls uh conduct searches uh

in reference to normal

inquiries

um she manages several different

rosters uh she monitors the autopsy

reports for overdoses and then

distributes narcans uh Naran for work

hours I will tell you we also looked

across the city Budget on this one uh

the city recently hired a uh one

Department in theity hired an individual

with similar uh job description uh at

about

$60,000 so what we did was we took that

comparison as

well again any one of these individuals

if we leave them are very critical to

what we

do all right uh Social Security uh

you'll see there's a decrease in Social

Security 37,1

12684 um and that's due uh mainly to the

reduced uh reduced employees of the open

um the police pension plan um I give you

the Brian McCutchen answer um because

somebody asked why that went down um and

I I couldn't tell you exactly so

uh maybe he can get up and talk to us

sure but no uh his explanation was um

was for the police pension plan the

city's minimal Municipal obligation uh

to the p significantly decreased which

you see on the screen uh there are

various actuary calculation factors in

uh determined by a professional actuary

firm Conrad seagull go into the

calculation worksheet provided by the

actuary including normal uh cost rate

percentages any amortization

requirements and uh any determined

credits go against the total Financial

requirements the actuary also looks at

the invest uh resulting in

return performance of the pension plan

for 2025 the MMO theorization fell below

1.6 million in the credit related to

negative unfunded liability increased uh

to

49423 resulting in that reduction um

that is a number that we uh we don't set

um but I I know somebody had asked that

one one of the that's the best answer I

got Brian is present today maybe he can

elaborate a little better than what I

can

the short answer that when the

police when the

police okay when the police pension plan

is doing well that means that the city

does have to put uh money in there as

much money but when it goes below a

certain level then the city has to put

um money in there is that Cor

yes nothing to do with

providers sorry Brian no I was I was

kind of wondering if you refer to me uh

good evening everybody Brian McCutchen

accounting manager uh Bureau of

financial management um uh deputy chief

he said that very well wrote um

basically there for the prior year MMO

there was a bigger amortization

requirement required was 1.6 million

it's not it's zero for for next year and

then last year there was a credit that

related to the and this is a tougher one

the unfunded um when it's a negative

liability that's like saying it's an

asset so there was a there was no credit

last year but there's a credit for next

year so when you combine the two the 1.6

and almost uh $500,000 credit that

reduces the amount of obligation the

city has to make uh for the police

pension plan those two main factors we

what we do we we work out the payroll uh

the MMO for next year is always based on

what the city projects for its payroll

for current year 2024 so we calculate

that but the actuary sends us a

worksheet and works in all those uh

Nuance type factors that are in in the

Actuarial world not not so much uh on on

our end but you just run the numbers

through that and then that's what

determines the the ultimate

[Music]

MMO if anybody's not clear I'll be happy

to refresh it if if need

be that's why I went to

him all

right

next yep so that slide um so we also had

in the 2025 budget um there was total

saving

26,500 basically the uh the contractor

the a for a pilot program with the

school crossing guards ended in uh in

June and the contract was not renewed uh

which the crossing guards went from uh

from the police department back to the

school district uh so we we are not we

don't have that funding source or have

to worry about that uh funding need the

school district uh the crossing guards

and then the gbi coordinator obviously

that was converted from a part-time to a

full-time position into the budget so

that that took it out of the

temporary that's Grant fund correct gvi

coordinator Grant fund yes and just just

real fast not to cut you off about the

uh Crossing in the school guards I just

want to make sure U be clear about this

you know there's always been an issue

with um rsos and the schools and um this

is not Harrisburg Police Department

that's going into the school district

correct correct just make it sure that's

it

I ask what you mean by that not because

um people thought that they would have

to come in front of council and I was

like I don't even think that these are

our officers this is something that the

school district new police

yes the school turn your mic on

sir I'm sorry M president but the school

district is funding their own Force I

think they're starting off with four

officers in 30 something

guards yeah it's not yeah I was just

making sure that it wasn't um harbur

it's not harbur police right the only

the only thing that we have to do with

them is to train them things like that

and help them that's something you guys

are going to participate in okay yes and

that's basically

it all right uh up on the screen uh we

we covered the temporary the next one

I'll take a couple minutes I'm going to

explain this one uh you'll see it's not

listed as 900,000 uh in 2024 budget this

increased to 1.1 million uh what this

budget line does is is used to pay uh

for police external employment uh what

you're not seeing is the revenue side of

this uh and the simple explanation if

you would call it is this is that if we

go out and work external employment um

the invoice get sent by our courtly

aison special events coordinator to the

vendor who we work for and that could be

uh you name it um it could be doing

Riverfront details that that we have an

outside vendor um on the other side of

that is I won't I won't get paid if I'm

working one of those external

Employments until the vendor pays the

city so that budget line should never

really uh fluctuate too much uh

obviously we're going to show the

expenditure side but the revenue side

should go up as well um in addition to

that the city's also going to make a

five% for me showing up in a uniform or

20% for me showing up in the uniform and

we have equipment associated with it so

the city's actually making money off of

that one this budget line is again used

for the

expenditures um Services uh you'll see

the increase to the advertising what we

did with that was there we added uh some

money for law enforcement jobs it went

from 21 to 3,000 we added another $4,000

for community service uh events from CSD

so a $200 increase for Brenda over in

duplication and then one of our biggest

things we found this year when we were

upside down on was postage uh and that's

basically as a result of act four of

2022 which is where we got to send DNA

samples out for testing for every

missing person uh what we were doing is

we were getting an average monthly bill

of $700 from nms Labs um so obviously

$2,000 wasn't going to fund that

properly so that's why you see the

overage on that or the increase for 2025

uh UPS and FedEx increases as well um

the uh maintenance service contract uh

just minor increases for uh annual

increases uh the biggest one on that

um uh we repositioned Cody Pathfinder

from a uh from the uh software portion

of the budget and put it into here

that's why you see an increase in that

uh we added a line in here to uh for

neighborhood dispute settlement uh

mediation services uh for drone support

maintenance and then CBR uh celebrate we

got through a grant which we'll end up

picking that tab up uh hopefully in

2026 but we have to in case it it

doesn't go because the grant was

extended uh in case it doesn't uh

doesn't apply we have to make sure we

have money budgeted for that we also

removed 32,000 from the budget for body

warn cameras which that'll be picked up

through the LL Grant um through

pccd you see you'll see an overall

increase of 15,520 on that again the M

re reason for that would be the

reposition of Cody into uh this budget

line uh Services again uh training

increased uh the main reason for that is

this is a year 2025 would be the year

where we got to do CPR and first aid

training for the bureau there were

$6,000 in there uh promotional testing

which we'll be getting into in um in

July round about uh we looked at 2023 we

paid $8,500 uh for promotional testing

um so what we did was we budgeted 10,000

for that crime analyst training went up

from 4,000 to

111 um and then with the pickup of uh of

sellbrite um what we did was we added a

training in there for Tower dumps and

area searches for the cell phone data

obtained um which is 2650 and then drone

operator license of 175 contracted

services to mean increase on that would

have been the city's portion of the

co-responder salaries um

went up in that one and then memberships

there was minor increases to

memberships uh humane society which we

spoke about last night um we increased

that budget to make sure that we got

enough in there to covered if by chance

we have to start using that heavily and

we can't uh we can't come up with the

alternative areas to take the animals um

but uh we increased that by 20 uh by

25,000 you'll see a decrease in the uh

City Island monthly pass parking passes

for the co-responder and that's mainly

because other arrangements have been

made for them you'll see an increase in

$15,000 for National Night Out and then

the bottom two are uh basically search

software and we're trying to add

licenses for those and mainly for C and

some other stuff all right uh we spoke

about the Humane Society and the

increases to that um again software the

reduction of 25 400 for that and that's

mainly because this is where we pull Cod

at and reposition to the other part of

the

budget uh supplies and increases you'll

see uh the increases right there for

subscription uh I Pro went up on us uh

from 3,000 to 3,300 minor increase we

added power time to that power time is

our scheduling uh so with the main frame

hopefully going away here soon uh this

was our uh scheduling system as well as

um subpoena system um it's hopefully

covered by the Jag Grant but uh we have

to make sure there's money budgeted in

there in case it doesn't get picked up

by the Jag Grant offices thermal paper

increased by almost $1,000 we add an

additional $10,000 for CSD events uh

Hoop It Up major prep barbecues things

of that nature um we added another

almost $2,000 for CSD uh promo and

handout increases and then we added a

line in there of $5,000 for major time

seed uh food water for officers or

whatever we needed to do while we're out

there um personal safety you'll see an

increase on that um the uh less lethal

Munitions went up uh by about 600 bucks

uh we want to purchase what's called

battle boards basically what they are is

what the fire department uses the track

where your personnel are at a major

scene um so we' like to purchase uh at

least two of those uh and then we want

to replace ballistic helmets for the

warrant service unit ,000 the increase

to the um wearing apparel was uh for an

increase in honor guard uniforms from 2

to

4,000 uh the vehicle parts and supplies

the modems uh just the annual increase

and then we got we were able to secure a

truck a couple years ago off what's

called a 1033 program or the uh Federal

Surplus and then we would uh need some

work done to it which we're going to try

to do in house to BMC and uh that $5,000

would go for the work for BMC to that

um budget line uh with office equipment

uh we increased this budget line uh

you'll see reason why we increased it

the increase was for the purchase of

additional chairs for the forensics uh

in addition to we want to start

replacing bicycles um we got donations

for bicycles uh earlier in the year and

we're going to try to start replacing

some of those cubicles for the record

Center $4,000 in five workstations uh

and a locker for the street CRI unit of

23,000

all right if you see at the bottom

that's currently what our street crimes

uh unit office space looks like uh we

were proposing to uh $15,000 for a

general contractor to come in and

remodel that um that and I'm not sure if

you remember but that used to be uh

Night Court when we had our

communication Center here or the uh the

booking side of that um that was uh

since we that's no longer housed here

Street crims units back there but we'

like to REM mod all that space

in the 15,000 we may be able to save

that because we may be able to get da

Baker and crew to actually come in and

do the work for us but we wanted to make

sure that we had something in there to

cover

that uh you had ask about the vehicle

equipment um there's the vehicle

purchases for the uh for 2025 or

proposed for

2025 um police SUVs uh we' like to buy

two of those um K9 trucks current K9

trucks are 2017 Dodge Rams

their past their life expectancy um and

we're hoping to replace one of them uh a

year for the next couple years until

they're uh to they're all replaced we

like to purchase we have a trailer that

the current Dodge truck doesn't pull due

to the motor

size

um due to the current motor size we' be

looking to replace that truck and then

the animal control uh vehicle uh the one

we would be replacing in 20 84 F150 and

again it's well past this life

expectancy um you had to ask about the

uh the increase to the budget um from

from this year to next year um and I'll

give you overall 2021 we had

333,000 assigned to that budget uh 2022

was 264,000 change 2023 was 301 uh and

then last year that budget number was

cut prior to coming in um by the current

business administrator at that point so

uh which allowed us to only purchase

three vehicles at that

time um other Capital

expenses uh we're uh we're looking to

buy two drones and this will be a joint

um purchase with the fire department um

you'll see some of the examples of why

we want those drones uh I think if you

spoke with Chief anine uh and those guys

last night they had the Drone up um at

the fire scenes um

so I mean they become valuable assets uh

for for various reasons

um so uh evidence shelving we'd like the

uh the evidence room was moved from the

basement to the first floor or is in the

process of being moved um we need to and

I'll show you on the next screen here in

a minute is we need to replace those

shelves

uh if you see what it looks like so we

need to replace those shelves which were

in the process between last year and

this year

so all right um it was a total 100,000

we decreased it by 25,000 from 24 to 25

so all right uh the next couple slides

basically are just comparisons you'll

see um in the different budget sets

between 24 and the proposed 25 uh you'll

see where the increases and decreases

are you'll see the overall for this one

for friends paying friends benefits is

down 1.4 million um

next uh communication subtotals you'll

see it went up 1108 and we spoke about

all those uh those different uh subsets

in there um Professional

Services uh the arbitration Services we

I didn't increase but we don't set that

one uh you'll see that there's a slight

increase for the psychological medical

next

SL uh lot of screen or set by uh by the

city uh not by the police department um

but we spoke about all those as

well covered those as

well next

slide right we spoke about the capital

there so again I gave it to you you got

the Powerpoint um I had a question for

you where the maintenance and repairs

that

15,520 20 cent 26 Cents with that be

exactly for the

storage I mean um right here on

maintenance and repair utilities and

maintenance and

repairs

um the increase you have uh the

maintenance contract for the F that's

what you were holding to the side that

you said you may be able to do

yes yes that's that line right yeah

okay uh the grants uh we currently have

uh we currently have four grants and

just to give you a brief update VIP

Grant um we initially got our funding

500,000 which covers the uh gbi

strategy um that Grant was extended

through June 2025 Dolphin County early

this year received a VIP Grant with for

three years to enhance the gbi strategy

we're a pastor recipient of that we got

approximately 480,000 funding and that

cover salaries for project manag support

out Leach coordinator credible message

training which is happening tomorrow um

gang scope software gvi consultant um

and so far uh Adrian has been able to

get um reimbursement uh to the city of

approximately 280 and I spoke about her

earlier she's one of those seven people

that were looking to push her salary up

she's paid for herself with the

reimbursement of the money that she's

coming back on the grads would that be

I'll ask later I'll ask you what what

position that is so that would be the

crime analyst for the Commissioner's

Office the two that was two proposing

that right there's two crime analysts

yeah but I mean she's in and I talked

about her as the grand person or taking

over the grant for the city so the money

you see that's being reimbursed to the

city through these grants she's the one

that's actually Rebecca's busy and I

mean for us to get priority in what

we're doing this is how we decided to I

don't want to say go round it because

Rebecca's involved in it but this is how

we decided to conquer that problem in

order to get us to move forward with

these grants so um local law enforcement

Grant support uh basically you see what

that is um that's funding for the uh

retention bonuses for officers advence

custodian salary technology improvements

uh this one again was um was extended

through 2025 this one we received

um we were able to start purchasing

stuff with the grant earlier this year

even though it's about a year and a half

into it so again this is this is the

stuff that we had to backtrack on in

order to try to get moving so that we

could we could do these things um you

see what it covers uh and again it's

approximately $290 $90,000 it's come

back uh we're we're looking and we were

talking about some of the uh the cameras

and stuff like that the the reallocation

of money into here is where we would be

looking between uh probably between the

LL and the gvip is to move money around

in order to purchase those cameras and

stuff like that so we're we're already

working that which cameras well the CCTV

sorry CCT CCTV cameras and and the

license plate readers we're in the

process of rework that um to to get

those to get that additional equipment

we

need next Slide the gbi gun violence and

investigation prosecution you see the

amount that we were awarded again in

2023 this year covers the overtime for

saturation details porch lights uh

doorbell cameras uh with the

installation and then sellbrite

um right now we're in the process trying

to find a contractor to install the uh

the the lighting within budget we've uh

we put it out for bid twice we can't

find somebody to keep it within budget

uh we just had a meeting on Friday uh

with several contractors so hopefully we

can get uh to uh to a budget that works

with the grant uh we already have the

doorbell cameras of PCH lights uh and

light bulbs so we're ready to move

forward with that we just need the

contractor in order to proceed which

we're hoping by February by first or

second quarter we can move forward with

that project and get those out into the

community how many homes will that cover

uh it's

135 for the cameras and I think we got

close to

200 uh fixtur and light

buls all right um the last one on that

screen would have been the uh the Jag

Grant um so that we're pass the

recipient on this uh we uh we got 5

2,346 for funding and that covered 50%

of the victim witness salary

contribution NIS crime watch uh Power

time Planet uh and then one Coba

license um operational highlights I

spoke about the gvi that we start moving

with that stuff I spoke about the LL

which we're able to uh purchase a backup

one with the gvip we able to get

sellbrite um we able to buy the stuff

for uh PCH lights and doorbell cameras

and then um we got the funding extended

to the end of 2025 the LL again we were

able to buy Pharaoh um uh retention

bonuses and then uh we were able to

throw in some uh saturation details and

some other stuff so those two grants uh

getting them moving has actually has

helped um so that's an operational

highlight we started two committees we

have an officer Wellness committee um

which basically is peer-to PE counseling

so there's officers that we have in

these groups uh we have a major incident

or something or if they're if they need

additional assistance uh we're able to

go to this this Core group of people and

they're able to address some of those

needs or at least try to get them

pointed in the right direction they deal

with anything from mental health to uh

to financial

to you name it so we're in the process

of bringing that up uh recruiting

committee we started that try to uh to

try to get uh more candidates and again

what I included into your packet uh was

obviously your poker chip you know

somebody a her job obviously we're hard

um I gave you again the the postcard on

the back side of the postcard that tells

you how to be a police officer uh and

again each one of them has the uh the QR

code um and they can call me directly

I'll be more than happy to talk to any

of

them would the is there any room for the

registration fee to be waved because

that can be issue sometimes yeah we've

done that so I mean that's

we've done it so it's usually somebody

that has taken a test and not

successfully completed we wave those

feeds to try to get them back up in the

door um and then if somebody's got some

sort of hardship all they got is let us

know we can weigh those so yeah that's

not a problem we need bodies we need

qualified bodies so um again we re uh

back to our operational highlights re

established the mountain bike unit uh

and I could go into great length and a

lot of this I'm trying to save you some

time

um but we were able to get was three

bikes

right so it was three bikes that we got

off Grant uh we refers a couple of the

older ones and then uh we got some

additional operators trained they come

in very handy bicycles mountain bikes so

um yeah we uh we able to get them

retrained they come handy for the

election details and the uh the

riverfront details and some of the other

details we run they're able to get those

around so it's become it's becoming

pretty good uh detail nice to see the

bikes back out rolling around uh crime

watch we were able to move that forward

to now we got public facing side can now

see uh crime mapping um through uh

through crime watch um that's all live

uh the gbi team um and we we spoke about

that a couple times but uh they they did

some sight to site visits uh Miami Dade

um and then down in York and then we

started the one stops and then we're

starting to move towards um they're

actually in the schools so I mean we

starting to move uh gain some traction

with that program uh and then the CSA

program and I think that Captain wer has

actually uh gave you the uh give you a

hand out for that one um they did a lot

of events in the course of 20124 I can

certainly read those for you if you'd

like me to um there's a there's a lot of

them from Community barbecues to um you

name it they were directing traffic they

were in schools uh I think they got now

established to the point where uh when

they got issues or problems that someone

calls them directly uh to try to get

some sort of resolution to to whatever

they may doing um so they've become a

valuable part of what we're doing and

it's it's actually helped

us um next slide would be our 2024 goals

uh our 2024

goals you see listed on the screen um

some of those goals we were successful

on others uh not so much um the recruit

and ret train or retain um the

recruiting we're able to get a couple in

at a time the retention part is where

where we uh where we don't have any luck

um and I'll tell you I mentioned those

eight um eight people that had left with

under five years experience um we hired

two in January and put them to the

academy they graduated in July by August

they had already been picked up and

moved on to another the department so

that's how that's how rapidly people are

moving through through

here

um oh I was going to say um my apologies

before you and um commissioner Carter

head out um we have a resident here that

wanted to address uh number six if you

had a minute uh we could speak in the

hallway perhaps okay thank

you um currently we have four in the

academy um so they're set to graduate

later this month and then we opened up

uh we'll send three and this is a

recruiting side we'll send three to the

academy in um which in January which I

spoke about uh recruitment efforts are

going on are ongoing so I think we

succeeded at least in half of that right

now cease operation the utilization of

the Metro System um we've done

everything we could possibly do on on

the bureau side we've moved all reports

the only thing we have left to do would

be to move the roll side out uh so I'd

say that we we were successful in that

one um The increased uh provide

increased police information to Citizens

um second quarter of this year we went

live with the the crime mapy feature um

so that's out there on crime watch the

remodel of the police Lobby hopefully

that'll be done by the second

quarter of

2025 um maintain a homicide clearance

rate 22 2022 National average is 52% so

far this year we're at

68% um which is 15 out of

22 uh which leads me into the next one

reduce gun violence uh I don't think we

did so well this year um we of the and

we'll continue to work on that above the

22 homicides that we have 17 involved

Firearms so and if we can work on

increasing technology such as the

cameras lprs um and and the gvi strategy

I think that's going to help

uh get to where we need to go with that

um and then the uh the integration of

the csas into the city um and again I

mean I gave you a list I can certainly

read it but for time sake I'm gonna not

go through the the the lengthy part of

that um the csas have handled 1,137

calls as of December 4th and that's

calls ranging from uh you name it that

they were on so you see our 2025 goals

um

what we intend on doing um obviously a

lot of these look similar but we're

going to meet and we're going to develop

a five-year strategic plan which will

have the metrics to it um and then

actually we're going to end up

publishing that we're also going to do

that with the gvi strategy so that you

would have a a uh a document or we would

have a document with the metrics to see

if we achieve that or not so that's

that's what's coming up in 2025 but you

see our 2025 goals that we have

um as far as the questions go all right

I think that uh in budget set one or

budget questions one the significant

budget increases uh I explained that

through the slides through the various

slides uh departmental diversity uh we

covered all that uh slide four and five

vacancies was covered on the PowerPoint

presentation um we covered the uh Grant

update uh special

projects uh arpa projects we don't have

anything specifically arpa funded

although the pccd grants for LL and gbi

are funded through arpa

funds so uh new positions we covered

that uh the anticipated impact of the

support and Outreach coordinator uh

shifting this position to a full-time uh

will enhance the bureau's uh the bureau

to expand the gbi strategy by enhancing

collaborating uh collaboration between

the project manager credible Messengers

uh local Partners this position is

primarily responsible for establishing

nurturing maintaining partnership with

agencies that can assist and redirecting

and supporting positive behaviors and

I've also included a job description for

you for that one uh the does it uh does

it the

2025 budget align with

2024 um if you take a look at it the

current budget shows increases in

several smart projects inflation annual

increases by vendors current year-to

date totals reflected approxim 60 60% of

the budget is expended so far uh what

this does not account for is invoices

that have not cleared um and there are

budget lines in there uh that were added

to cover uh to cover things we uh we

received through grants several of these

budget lines are not set by by The

Bureau and are showing either low or

high percentages of budget amount used

thus far additionally several uh

purchases were budgeted for 2024 which

were not made due to extremely high cost

that were put off till

2025 uh depending on the pricing we'll

take a look at it at that we try to be

mindful of what we're doing when it

comes to spending money uh and then

we're able to reuse some existing items

in order to continue to decrease um

decrease spending uh some of the biggest

areas that we had increases in budgets

would be for the community related

events uh National Night Out uh and some

other events that we we budget in

there um rolls exceeding 2% covered that

um the departmental highlights we had

those up

there bear with me while get to the next

one um performance metrics

um uh so we talked about that again with

the goals for 2024 and then

2025

uh uh for the police department on

budget set one specifically uh we talked

about the the vehicle purchases which I

showed you where the four or the five

vehicles we're looking to replace uh

again I gave you the the budget between

21 and

20 four or five um Mr McCutchen was kind

enough to give us the uh explanation for

the police

pension

um so that would have been all budget

one set questions and then budget two

set um we asked about about the uh the

compliment for the the police department

uh there's 79 police officers 10

corporals 11 sergeants three lieutenants

four forensics investigators 17

detectives four captains one Deputy

Chief and a

commissioner um which was covered on

Slide Five uh we covered the bilingual

uh Community Services uh a program being

evaluated yes every program we have is

evaluated uh it could be every person

unit platoon division evaluated several

times a year and usually after uh

incidents uh for better performance uh a

Personnel task Duty an effort to

increase productivity this happens

regular and informal uh basis after

events uh after Action

reviews uh goals for the csas which I

listed there again I mean I can go back

through those if you would

like they they they covered a lot and

it's I mean it it's if you look at what

they've done over the course of this

year

yeah well that no uh what I gave you

guys is what you asked me for last night

when you said that it would be helpful

to see some of the things that they do

and I was like okay I got you so I

brought that down for all of you so and

what it is is a just a snapshot on

multiple different things that they

handle that they handle throughout the

year that they actually deal with each

and every day throughout the course of

you know throughout the course of a

month 365 days out of the year but I

took you what I wanted to show you uh I

took you from January all the way up

until today just to give you a snapshot

all these things and there's just

something it's a snapshot of everything

in there a little bit of this a little

bit of that so you start to get a grasp

as to what they're doing for this

community and and how they're

interacting and what their roles

actually are

um so you see the list of events that

they were they attended uh the goals for

2025 for the csas um continue to broaden

the reach of the csas to all aspects

this includes adding two csas to the gvi

credible Messengers uh continue to build

stronger Partnerships relations with hsd

uh the school district uh getting the

CSA uh sponsor mentorship program up

implemented in the school district

having the CSA continue fostering

relations relationships with the

community identifying partners and

strategies uh we took care of hiring the

new community relations director which

will bring her down once we uh she gets

her wheels up underneath there so to

speak uh she gets in the door and she

gets acclimated so that uh so that you

can see who she is um uh Community

continuing CSA sponsored community

barbecue events basketball flag football

fishing trips partnership with parks and

wrecks engagements uh with church

nonprofit organizations uh provide

excellent resources to Citizens uh we

talked about the filling of the parking

enforcement one vacancy and then as well

as the 10 police officer training

positions that's all that I

have open to any

questions and sorry I was so

longwinded no worries thank you for the

thorough presentation uh and for making

make sure you answered all the questions

that we did ask beforehand and getting

to us getting them to us in writing as

well as a PowerPoint it's appreciated

because it's it's easier for us to

follow along when we have those options

at the moment I don't have any questions

I'm going to send it back to our Public

Safety chair uh with councilman Jones

thank you um again thank you for the the

presentation it was another thorough one

however the question that I forgot to

submit to you as I'm looking at this

right and I'm not trying to stump you

but I do want to give an explanation for

um our listeners or viewers and

everything but um when we look at these

preditions and the proposed civilian um

management increases when we're talking

about um uh the 4% these weren't

included in the 4% this is the 2%

increas is am I correct you got it

up oh it should be I can't tell you

which SL um yeah yep

right yes they were not included in the

4% okay so 2% um only thing that I I see

that's missing is like what with their

can I say I don't want to say starting

salary yeah the base and

and 2024 salary and the reason why I act

again because you know um when I looked

up accreditation U manager about 45k

per year where' you look it up at online

for Pennsylvania yeah but what website

did you

use um and just kind of to answer your

questions I didn't go through and um all

of the positions are about $133,000

increase except for the cont

confidential secretary which I believe

was about $4,000

increase and it's just a it's just a

Google search like uh government

salaries okay and um it just shows that

like 45 but and and and again the only

reason why I'm asking because all of

these other proposed increases are the

same amount of

money for 70 70 70 70 right so

somebody's position is I will tell you

that those proposed salary increases are

less than one police officer salary so

across the board and if I looked at

their jobs and what they're currently

doing as compared to what they were

hired to do so if I look at the accredit

accreditation manager and I go okay so

they take care of all the accreditation

they do the research they make sure we

got policy they make sure we're we're

covered with everything and look at what

how that job has blossomed them to what

they're currently doing those those jobs

could very easily be two and three

positions that we have that we would

have to cover in the budget in order to

fill those if we're looking at two and

three positions at even a $50,000 or a

$440,000 pay rate you're still saving

money by the 70,000 as opposed to the 80

to 100,000 that you be spending on that

and that's that's sort of kind of what

we looked at is is the the additional

job duties that were laid into or placed

into that position uh again I mean the

the accreditation manager she's liaison

with the it so we got it related issues

she's dealing with that um if uh if the

RMS manager who's been out for a while

she's dealing with that in addition to

accreditation uh she's managing uh nver

UCR stuff uh which actually saves this

money um if I go down to the court the

aison special events coordinator uh

she's again doing multiple jobs she's a

notary which saves US money on that uh

she's also uh in addition to our normal

job I mean I could go on so basically

that that's all I was trying to get to

to come out um the reasoning for the

increase in in some of the roles that

they may be playing that can fill other

holes um you know within the department

I know some people are quadruple tasking

so and that's I mean that's exactly

right that's what they're doing and what

they do and and I can tell you

that two of those positions on that list

right there were current were previously

occupied by police officers so what the

what these uh what these spots do is

allow us to keep the police on the

street so and and again I mean as we get

these different jobs uh in for that we

need accomplish recruiting um uh we go

through grants I mean someone has to do

that and it's either going to be a

police officer civilian that group that

has actually or those positions have

actually assumed those duties and I mean

you're looking at each one of those

having two and three different job uh

jobs in them and again that's where

you're getting the cost setting measure

because I don't have we don't have to

add those into the budget as additional

positions which again and create those

additional salaries so connected okay

yeah I excuse me um my other questions

were answered I asked them pretty early

on um why has the department and stop

supporting the school district you

explained that and and also the 4%

raises so um I will pass it back to vice

president

green thank you councilman Rodriguez do

you have any questions or comments thank

you madam chair uh thank you gentlemen

for joining us this evening um one of

the things I did not see in this budget

was uh any line item for Chapel is he

still involved at all the chaplain yeah

yes yes and that's that that's already

taken care of that's already it's in

there yes and it's also Grant funded so

we get that reimbursed as well okay and

then um I understand how Miss vulmer may

be a bit overworked working on grants um

I just if there's some way we could work

out getting her more assistance this way

we could free up some of you guys'

assistance and other director heads

assistance because doubling the work

sometimes just seems a bit redundant and

um anyway we could just you know get the

taxpaying citizens more for their buck

that would be you know Buy in the sky um

then also you had alluded to the

fiveyear minimum for the training did we

come up cuz if you get the you know we

got some of the best training in the

area Carter can tell you that um and

they kind of nitpick they can't wait for

for you guys to come out of the whole

department and just nitpick them and

take them other places but that comes to

a cost with the city so if they leave

before the fiveyear requirement we're

just out of those funds do we develop a

mechanism at all where we can go after

those funds that's way we could recoup

at all we can let the law answer

that yeah they currently is uh through I

think it's m mopc where if they leave

before them we can apply for

reimbursement um

for I believe a portion of the money

that they would

have um owed the cost of the training so

that is something that we will start to

do more um as it be I wasn't aware that

there was that many but we will start to

look that reimbursement accumulate some

substantial money for the city so yeah

absolutely

um and then the current Department

situation commissioner Carter how do you

feel um your crew is working with the

new Renovations and having like the Bell

because I remember one time I came down

and it was just hard getting someone to

respond when I came down with a resident

is everything moving along a bit easier

now as things have transitioned while

Renovations taking place yes we looked

at things you pointed out things to us

and so we corrected those errors and so

now you know we're taking care of what

we need to be Tak taken care of awesome

thank you commissioner no further

questions thank you very much

councilwoman Ross thank you vice

president green thank you for being here

tonight um my questions were answered

through the presentation also I was

wondering why the the raise had been so

High um what uh kind of metrics or

reasoning was behind and you just

explained it so thank you that's it for

me thank you very much president

Bowers thank you um I have two questions

related to the

csas and then one question related to

the um pay raise justification

information that was shared so I'll

start with the csas um I I see a long

list of events and community activities

but do we have a total number of events

that the csas participated in for the

2024 year I can get you that number I

was giving you like the play byplay of

everything that they were doing and

there was a few additional things that

was left off the list that's uh kind of

City sponsored and whatnot that they

were doing but if you want to know the

complete number I can get that to you

yes I'm just curious and then it was

mentioned that two additional csas would

become credible Messengers or can you

explain that or clarify yes ma'am it's

not two additional csas out of the seven

csas that I have two of them have that

we have identified as being excellent uh

credible Messengers for the gvi who I

personally talked to and said yes we

will uh also assist the gvi team and we

will go to the credible messenger

training these are two individuals that

have been out in the streets in the

Community talking to people anyway um

just if it's if it's nothing more than

just a an ear to listen to them and to

offer up any sort of suggestions or

opportunities they've even gone as far

as uh start making contacts to get them

things that they need and sharing life

experiences so it's two existing csas

okay that are going to be going through

the credible messenger training that are

a part of our gvi

okay thank you for clarifying um and

then my question regarding the pay raise

justifications um thank you for the

information I just want to make sure

that

um it's not sort of like self-reporting

or self-identifying of what these

individuals are doing because you

provided a clear uh job description for

the gvi support and Outreach coordinator

are there job

descriptions I guess that have been

updated to reflect some of these other

duties that um the employees have been

taking on so yes over the course of time

um those jobs have been updated through

the course of their job descriptions

have been updated and every year when we

do the evaluations is when those when

those job descriptions get updated if we

take the original one for each one of

those positions you'll see over the

course of time that those individuals

have been here uh from the accreditation

manator down to the confidential

secretary to uh to the deputy chief

you'll see that job description expand

uh as those as those uh additional

duties come about and we try to find a

place for for the work to get

accomplished so uh the yes those those

job duties have been updated the only

one I would tell you that's not been

updated to reflect the current stuff

because we just um over the course of

this year would be the uh crime the

crime analyst for we we now have our

house in the uh the commissioner's

office that has not been updated because

she's uh currently doing the grand stuff

and that started this year so that will

be updated as we go through this and i'

probably be looking to as a title change

to it to make it something more

compatible than than a crime analyst

something that that sort of kind of fits

what she currently does would you then

be looking to replace and add an a

second crime analyst as well or just

keep her in a different role she would

just she be retitled she would still

have the duties as a crime analyst okay

and then it would incorporate the other

stuff that she's doing uh that uh to

make it more realistic as far as title

goes because if you look at if you look

at a title of crime analyst you're

thinking crime analyst and you're not

thinking Grant manager not thinking um

some of the other duties that she does

uh so it to bring the title

to

better look at what what she does or

better explain what she does that's

probably what we're looking to do with

that okay well if you could please share

the updated formal job descriptions for

all of the employees okay that will

um potentially receive an increase I'm

not sure how that will go but the

assistant assistant to the commissioner

the police substation manager uh the

accreditation manager the court liaison

special events coordinator the both of

the crime analysts the confidential

secretary to the deputy chief all right

I will send those to you okay thank you

y thank you thank you councilwoman Davis

thank you vice president green good

evening um gentlemen and thank you for

being here thank you for the thorough

report I just have two quick questions

are there any new incentives for

retention or could there be some type of

contractual commitment for the new

officer

so the the best thing that we have at

this point because they're currently

under contract uh the best thing that we

we are able to do this year is retention

bonuses and you see how that worked uh

so um next year is a contract year uh so

we we've been in talks or we I'm

sorry CDA yeah Collective barain oh yeah

yeah yeah sorry acronyms

right all right but but uh but no I mean

that's where we'll get into those

contract negotiations uh with the fop um

there's ideas passed around I mean we're

trying to do what we can to work within

the uh the current contract um that we

can accommodate some of the uh some of

this

stuff thank you that's it

for thank you councilwoman

Daniels thank you uh I do have I guess

one or two questions here um not too

much for you uh the first is about the

crossing guard guards um was this a

decision that the city made not to renew

the crossing guard contract or was it

more of a school district or it just

kind of fell through the cracks it was

more of a school district uh we took on

a program a pilot program with the

school district and um so then after you

know we trained them up and what have

you know they said that they would take

it over but the um the superintendent

left and so he had the new guy holding

the bag without talking to him explain

at the program to him but it was the

school district's um choice to to pull

out okay thank you I just wanted to make

for sure that was on the record for

residents who um I'm sure will have some

questions about it uh because it was a

it was a big thing and a lot of

residents were really happy um that they

had the increase in crossing guards for

kids uh on their way to school it made

them feel a lot more comfortable I know

it made me feel more comfortable uh and

then the second is more of a comment not

a question um as far as the csas um I

definitely have seen them more this year

so I'm glad to see that um but I do

remember when the program first started

uh they were not supposed to be police

officers and I know they're not police