如何成為時間管理大師

Hello everyone, I'm Terry. When I was the busiest, I had three jobs in my hands. Plus, I had to shoot YouTube videos occasionally. That was when I was most tired. And what I needed most was time management. Basically, everything I did and made decisions were based on efficiency. You must have seen a lot of people sharing their tools or apps on YouTube.

to improve the efficiency of work or save time. I have tried all the apps and tools that I can use. Notion, Asana, Evernote, and various other time management tools I have used. But then I realized that the most important thing is not how to use these tools, but how to finish what you should do now. The attitude of completing the most important and most urgent things is more important than anything else. I have met some people who say that they are busy all day long.

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每天都一定會用的工具 這一幾年來我發現其實越多功能越複雜的工具 會造成我的效率變得更差 所以今天要講的這些工具呢 我認為是最簡單而且每個人都應該要知道怎麼用 而且絕大多數都是免費的 首先第一個是 Surfshark VPN 沒有啦 開玩笑的

The first and most important thing is the calendar. That's right, you might think that the calendar is so basic, what's so special about it? The most powerful thing about the calendar is that it can constantly remind me of my priorities. For example, I have a very important meeting next week. A few days ago, I saw that this meeting was about to take place. I probably knew that I had to prepare in advance. I might put a one-hour time slot in the afternoon of the day before the meeting. Let me prepare this meeting specifically.

And when I wake up every morning, the first thing I do is to look at my calendar. I know what I have to do today. The advantage of having a calendar is not only to remind me what important things to do in a certain time. It also allows me to schedule my time in advance. And then I can do that thing at that time. For example, I have to go to the gym every week, or I have to receive rent at the beginning of the month. I put them in the form.

When the time is up, my phone will send me a reminder to do these things. Because I deliberately save these times for myself, I have no reason not to go to the gym. In addition, I think the best way to use the calendar is to refuse other people's requests. For example, if I go to the gym at 8 pm on Thursday night, if someone asks me what to do at this time, or asks me if I have time on Thursday night, I can directly refuse. I think it must be difficult at first. It's hard to completely follow and complete the things you have planned for yourself.

So my advice is not to put too many things on the table at once. You can start from something you want to start with a regular routine. For example, going to the gym or getting up early to run. My advice is that you can start with a weekly frequency. Then if you find that you can do it every time in a week or two, you can follow the schedule and finish it.

Then you can add more things to it. The mistake I made at the beginning was to put too many things in the form of a good plan. But I found myself unable to complete it according to the time. So it's all in vain. It's better to start with the most basic and most important things. Then the form I'm using now is Google Calendar. You can also use Apple Calendar. You can also use Microsoft Outlook Calendar. Actually, they are all the same. The reason I chose Google is mainly because I only use Gmail. And all the companies I've been to before are using Google Calendar.

So I will display the company and personal formality on the Google Calendar app at the same time. Then use different colors to distinguish different calendar accounts. And basically every job I have my own Gmail. My personal Gmail is different from the Gmail used by companies and YouTube.

The next one is the writing app. I used to think that writing apps were only for students. But after I started working at a startup company, I realized the importance of writing. I found that some great people have writing habits. Many times, we go to a meeting, and we talk about something in the meeting. Then we need to follow up on what we need to do. After the meeting, I remember 100% of what I need to do. Even after 2 or 3 days, I should be able to remember all the important things we discussed in the meeting. But when there are 2 or 3 meetings a day, and there are 30 days in a week,

我保證每一個禮拜在結束之後我一定會忘光 尤其是當我同時有幾個不同的工作 我腦袋一天要切換好幾次contacts 這種情況下最容易忘記 一個禮拜結束到週末所有發生過的事情的細節都變得很模糊 所以我現在已經習慣了 只要在meeting裡面或是當下我想到或是想到想要做的事情

If it's not suitable for the calendar, I will write it in the note. And the advantage of writing notes is that I can quickly restore my own thoughts at that time. For example, I suddenly thought of wanting to make a video today. And the inspiration at that time was very good. Then I will write all my thoughts in the note. Or I have a meeting with a client today. The problem the client encountered Discuss with us how to solve it. How to implement it in the end. It's all done in a meeting.

After a week or two, I might have forgotten why my client had this problem. I might only remember the vague solution. Then, "No" is very important. I can't go back to my client and ask him to repeat the same thing. And there's another big advantage to writing down something. I didn't know this before. The biggest difference between writing and speaking is that it's easy to be comprehensive. And sometimes, I didn't think about it seriously.

Sometimes, what we say is half emotional, and the other half is the feeling of the moment and the language we use. But when we write these things down in words, it makes our thinking more systematic and logical. I don't know if you have this experience. In a meeting, some people speak loudly and have a lot of strength. It sounds very reasonable at the moment.

而且很有说服力。 但是在meeting结束之后呢, 你再去认真思考他讲的东西, 有些时候不符合逻辑, 或是没有什么太大的意义, 甚至废话连篇。 这就是写东西比讲东西还要重要的原因, 因为你在写的时候, 你可以比较容易的放下你的ego, 而且你可以来回检查, 你写的东西到底有没有逻辑性。 而且写在note上面你永远不会忘记, 在任何一个时间点, 任何一个地方, 你都可以随时拿出来看。

Workout log

In addition to the notes, I also have a whiteboard hanging on the wall of my office. The advantage of using this whiteboard is that I can force myself to stand up every day and walk around, and then put some things that I want to remind myself every day. But it's not like the form, you have to write down the things that need to be done immediately. It allows me to see these things at the first glance when I enter the office. The third one I will use every day is the password management system.

Now basically everything is online, all in cloud Even the TV I bought for LG It needs me to register an LG account I really don't know what to use the LG account for I used to, a long time ago I didn't have any concept of information security at that time I will put all accounts Including banks, accounts, Facebook, etc. All use the same password to register This is also what I believe 90% of people are doing Today's video is not about information security So let's not discuss the details But if you still do this now

As long as one of the online login systems you used is hacked or hacked, all other login system accounts will be at high risk if you use the same password. You can basically assume that all your passwords are white. So I started using different passwords later. I remember there were about three or four different passwords in my head at that time. But it's still hard to remember which password I used when I applied for this account. Now more and more things need to be logged in online. Who will remember which password I used at that time?

And I think the most difficult to memorize is the answer to the question of forgetting the password. Anyway, I never remember what answer I set at that time. So I used to have an Excel answer. I will put all the passwords and related things in that answer. Stupid behavior. Although this Excel answer has not been stolen by others, but the risk is almost the same as writing the password at home. And it's possible that you will accidentally delete it. But if you have more backup,

and it will also increase the risk of others stealing it. In short, it's a stupid behavior. After that, I did a lot of research. I found that the safest way is to store the password in the password management system. And now all my login passwords are randomly generated mess. No password will be reused. So my password will not be stolen. I don't need to remember it.

And even if there is a website that I registered and they are hacked, it will not affect the security of other accounts. This is the way to improve personal information security to the maximum extent. As for what password management program or app to use, you can study it yourself. I use Bitwarden, I'm not helping them advertise or advertise here. Bitwarden is a open-source password management tool. All their codes and all their codes are on GitHub, and everyone can see them.

They have free and paid cloud service versions. If you don't believe in their cloud, you can also host it yourself. The whole program is open source and free. I think it's very safe. But nothing is 100% safe. So I don't recommend you to use it.

I just want to share that this is what I'm using right now. I've used a lot of things like 1Password or Dashlane. I think they're all pretty good. The point is not what you use, but after starting to use this password management system, I've lost something that I need to worry about or remember. And I would recommend you to use all the money or very important login systems. If they support MFA, you must open MFA.

MFA is an additional layer of protection system that is added to the MFA. The most commonly used is Google Authenticator. It will open the app after you log in. And input the number of random results. This number will be re-released every few seconds. If today's hacker gets your password,

It's also because you can't log in with MFA Because only your phone has a MFA login device The last thing that improves my work efficiency is a pillow Although this video is sponsored by this pillow called Bye Bye Pillow But it's not an ordinary pillow I've always been used to sleeping with it And I like big and thick pillows Otherwise, I can easily get sore neck after sleeping I think it's because I work in front of the computer every day for more than ten hours Causing professional damage

I've tried the same pillow from Costco, Ikea, and Casper. I needed two pillows to sleep comfortably. This pillow was sent to me by a Japanese manufacturer a few weeks ago. I think it's pretty comfortable overall. I like the mesh design and the TPE material the most. It feels like I'm being covered when I lie down.

The pressure on the neck will be spread out and it won't be hot I think traditional memory pillow has a similar feeling of thinness But I don't like it because it's too hot And it's harder and uncomfortable This pillow is not only used every day I will occasionally put it on the back of the chair Especially if you sit for a long time, you can use it to adjust the seat and release pressure They are now on the website of ZERZER There is a special opening event for Taiwanese netizens This is the second generation after the improvement

And if you buy it now, the price will be about NT$1100 cheaper than buying it locally in Japan Although I haven't used it for a long time, I can feel that this pillow should be very hard to use They said online that this pillow can be used for more than 10 years and will not deform And the whole bye-bye pillow can be washed at will If you are interested, I will put the link in the information column below the video Ok, these are some tools that I will definitely use every day to improve the efficiency of work to manage time I don't like to use too complicated things and I think the more functions

I spend more time on managing time instead of improving my efficiency and then finish the job. Just like big companies like to ask managers to manage their managers, then ask managers to manage them, then ask managers to manage their managers. I think the most effective way to improve efficiency

The first step is to be honest with yourself. You should ask yourself what is the reason that makes you unable to accomplish what you want to accomplish. After finding the reason, you will have an answer. Sometimes you may just need to give yourself a break. Maybe more apps will not help you solve the most basic problem. You need to face yourself honestly and find the reason. Then you are welcome to leave a message below to tell me what apps make you a time management master. If you think this episode is helpful, remember to give me a thumbs up. See you next time.