Full Transcript

·YouTLDR

How the University of Leicester Is Using AI to Improve Digital Engagement

39:44EnglishTranscribed Jul 28, 2026
0:00

Hey. Hey. Hey.

0:59

Hey.

1:32

Fire.

2:17

Hey.

2:43

Hey,

2:47

you want

3:01

Heat. Hey, Heat.

3:09

Heat. Heat.

4:40

Heat. Hey. Hey. Hey.

5:01

Well, Bill Gates once said, "Content is

5:04

king." Today, some might argue that AI

5:08

is fast emerging as the new kingmaker.

5:11

In today's episode, we're discussing how

5:14

the University of Leicester is using AI

5:17

and content to create more personalized

5:19

digital experience,

5:21

improve engagement, and lay the

5:23

foundations for the future. I'm Mark

5:25

Britain. Welcome to the digital lounge.

5:40

So joining me today is uh Stuart

5:43

Haynesworth, deputy director of

5:45

marketing at the University of

5:46

Leicester. Stuart leads the university's

5:48

digital engagement strategy spanning

5:51

digital channels CRM content and

5:54

marketing technology. Also joining me on

5:56

the show today is Nathan Smith, industry

5:59

practice director for higher education

6:01

at Crimson. Uh Nathan works with

6:03

universities across the UK on digital

6:06

transformation, AI and student

6:09

engagement initiatives. Welcome JENT uh

6:12

both to uh today's show. It's great to

6:14

great to have you on. Uh Stuart, if I

6:17

can uh first of all turn to you. Um

6:21

universities are are facing significant

6:24

challenges uh at the moment around

6:26

student recruitment, engagement and

6:29

financial sustainability.

6:32

what are the pressures and um that that

6:35

you're seeing right now and how are they

6:37

influencing your priorities?

6:40

>> Hi Mark, it's great to be here first of

6:42

all. Um yeah, I think the pressures are

6:44

are unprecedented. I think a lot of um

6:46

my contemporaries in higher education

6:48

sector have said the same previously and

6:49

I think this time um has has represented

6:54

kind of the uh the most macro and micro

6:57

challenges I think I've ever experienced

6:59

in my time in higher education. Um and I

7:02

think the pressure is no longer kind of

7:03

just on on student recruitment and not

7:05

just in terms of volume. I think it's

7:07

around um the the audience's um

7:11

expectation around um the the attention

7:14

that we need to give to them and and the

7:15

the content and the experience we need

7:17

to offer them. I think they expect kind

7:19

of relevant personalized experiences. Um

7:22

but I think as universities as a as a

7:25

sector we often have kind of kind of

7:27

fragmented content data uh and operating

7:30

models and I think it's um incumbent of

7:33

um me and kind of people like me within

7:36

universities to look at that and to to

7:37

to deliver uh value and and and

7:40

improvement. Um I think financial

7:42

constraints are are meaning that

7:44

universities have to prioritize kind of

7:46

efficiency and impact. I think that's

7:48

that's that's clear and I think we

7:50

accept that and that's fair. Um so we're

7:53

focusing on how we can use AI automation

7:55

and better use of data and content um to

7:58

help our teams um achieve more without

8:01

simply just adding in resource. I think

8:02

resource we'd all like more resource all

8:04

of the time. But when that's not

8:06

available, we um we we we have to think

8:09

um more clearly around how we can help

8:11

our colleagues add value in the time

8:13

that they've got to focus on on their on

8:15

their activities. Um plus there's the

8:18

opportunities there around income

8:19

generation that the um the challenges

8:22

that we that we face at the moment um

8:25

offer and how we approach them. So how

8:26

can we use the technology different ways

8:29

of working um to increase income as well

8:32

as saving cost because I think those two

8:34

together um are part of the answer. Um

8:37

and and and kind of our our priority at

8:39

Leicester is kind of building strong

8:41

foundations um rather than just chasing

8:45

technology. I think technology alone um

8:47

won't won't save us and won't won't kind

8:49

of deliver the value that we're looking

8:50

for. It's a partnership between the

8:52

technology and the people. Um and it's

8:55

important that we start with the people,

8:57

look at the solutions and the problems

8:58

they're trying to solve. Um and then

9:02

looking at things like content and data,

9:04

strategic assets, um improving that CRM

9:08

and and data capability and and creating

9:10

conditions where we can then use AI to

9:12

deliver meaningful value. Um and that's

9:15

at scale because we we we focus on our

9:16

certainly our student recruitment

9:18

activities. We're looking we're looking

9:20

at thousands and thousands of potential

9:22

students and right across our um our

9:25

operations university because we

9:27

obviously have a a high um highly

9:30

respected research aspect of what we do

9:32

at the University of Leicester. So how

9:33

do we engage and communicate uh that

9:35

audience? So I think CRM, data, content

9:38

and AI cuts across all of that and

9:39

that's why the university has been

9:41

investing recently and that's why we're

9:43

looking at it as a strategic um

9:45

imperative for us.

9:46

>> Yeah. And then you say I mean that

9:48

you've been investing heavily in digital

9:50

engagement, content and AI. What made

9:53

you decide to start making changes now

9:55

rather than maybe waiting? It's a it's

9:58

an uncertain time that that might be an

10:01

approach that some might choose to take.

10:04

>> Yeah. And and it's and it's a question

10:06

that I hear a lot. Um shall we shall we?

10:08

Um and by we the university, by we the

10:11

sector, by we by we as as as

10:13

marketeteers and and those that are

10:15

interested in digital um products and

10:17

strategy. I think it's clear that kind

10:20

of a high proportion of our of our

10:22

students are already using AI. I think

10:24

the the the research that we that we

10:25

that we get both in terms of higher

10:27

education and outside of that is very

10:28

clear on that. So, we need to ensure

10:31

that we're providing the tools and

10:32

support for our students and our staff

10:34

and and and the people that we work with

10:37

to be able to harness that technology um

10:39

and to use it to achieve their ambitions

10:41

uh and be ready to apply the new skills

10:43

that they learn at a university in in

10:46

their chosen careers. So I think it's

10:47

around um equipping those those students

10:51

that are coming through uh the

10:52

university with both the tools, the

10:55

support um to to make sure that when

10:58

when they when they do graduate and when

10:59

they do enter the the work the work

11:01

arena that they are able to use AI um

11:05

effectively um to to enhance what they

11:08

would already offer to the markets. It's

11:10

not around kind of removing um people

11:13

from jobs or or AI taking jobs. It's

11:16

around making sure that you're capable

11:18

and able to use those AI technologies in

11:21

a way that makes you even more

11:22

employable and invaluable to the um to

11:24

the employer. Um I think kind of the

11:27

environment around us is changing too

11:29

quickly for us for us to stand still. I

11:31

think um week by week almost day by day

11:33

I mean kind of the news this week about

11:35

kind of open AI and the challenges that

11:37

they've had um takes takes the

11:39

conversation on again and takes the um

11:41

takes the technology into a new

11:43

conversation. um as well. So I think the

11:46

student expectations around this

11:48

continue to change and like I say we we

11:50

we can't we can't stand still. Um so the

11:53

university's kind of seen the

11:54

opportunity um to kind of strengthen our

11:57

foundations um before we kind of scale

11:59

that innovation. Um and that's why not

12:02

only have we invested in in AI via

12:04

Microsoft co-pilot, we're also doing the

12:06

same in content CRM and other digital

12:08

platforms. So we want to create the

12:10

conditions for AI and personalization um

12:13

that deliver that that kind of real

12:14

value. Um and our focus has been on on

12:17

like I said being proactive rather than

12:19

reactive. We want to we want to

12:21

understand what our prospective and

12:23

current students and staff are are are

12:25

telling us um the challenges that they

12:27

have the opportunities that they see

12:29

because a lot of the talk and a lot of

12:31

the um conversation is all around the

12:33

challenges and the kind of the risks the

12:35

fears which are relevant and we need to

12:37

be aware of those but what are the

12:39

opportunities here and how can we use AI

12:41

how I see it as kind of that human AI

12:44

human sandwich almost to um to mean that

12:47

that colleagues and students can can use

12:50

it to deliver value in their roles,

12:52

whatever that means for them.

12:54

>> Brilliant. Um Nathan, if I could turn to

12:57

you, I mean, you're you're speaking to

12:58

universities all over the country.

13:00

Clearly, Stuart at uh University of of

13:03

Leicester. They're they're they're

13:05

proactive. They're they're they're

13:07

trying to stay on the front foot with

13:08

this this pace. Is that reflected

13:11

elsewhere in the market? What what are

13:14

you seeing? Are people reacting to

13:16

events or are they being a little bit

13:19

more strategic and and being on that

13:21

front foot?

13:24

>> Both.

13:26

Doesn't help when I say that. I think go

13:28

back to something I just pick up a few

13:29

of the points that Stuart's just raised

13:31

there. I I think look just just from a a

13:34

sector perspective

13:37

that the whether whether there's you

13:39

know sort of market conditions that are

13:40

actually have an impact there or or

13:42

actually what's the impact on actually

13:44

you know how you go through and deliver

13:46

the curriculum and and back to Stuart's

13:47

point there how do you get students

13:49

ready when they leave university to go

13:51

into a workplace where ultimately you

13:53

know industry is also investing in that

13:55

in that space as well so I I don't think

13:58

as a sector there is a what we're seeing

14:01

unities do is an acceptance an

14:03

acceptance that you know AI isn't

14:05

something or you know should should we

14:06

shouldn't we it's probably this the

14:08

should we shouldn't we is on specific

14:10

use cases rather than should we or

14:12

shouldn't we look at the opportunities

14:14

with AI yeah so I think that's the bit

14:16

it's actually where where we're seeing

14:18

working with other universities it's

14:20

still in that right where are those

14:21

opportunities and what approaches are

14:23

they actually taking to try and identify

14:25

where the opportunities are for

14:26

transformation and I think what's really

14:28

interesting again I know there's there's

14:29

some parallels with what with what

14:31

Stuart's talking about. There's that

14:32

approach whereby you've got to get it

14:34

out there and actually educate the end

14:36

user whether that be you know the the

14:38

the the you know faculty, staff,

14:40

academics, but also the students as well

14:42

because you you you want them to to

14:44

foster ideas and come up come up with

14:46

ideas for what you're looking for. But

14:48

you've also got to go and have a look at

14:49

where those big strategic opportunities

14:51

might be for a specific university based

14:54

around those market conditions or what

14:56

they're trying to do moving further

14:57

forward as well as sort of redesigning

14:59

the curriculum, thinking about some of

15:00

the things. So there's just a lot

15:02

there's just a lot of there's a lot of

15:03

things that the organizations have to do

15:05

and I think that's part of the

15:06

challenge. It's knowing where where

15:08

really to go and sort of how do we you

15:10

kind of said it there Stuart how do we

15:11

operationally need to change slightly to

15:13

tweak to support driving that through

15:15

not just driving it through but doing it

15:16

well and doing it successfully as well

15:18

when you don't always have all the

15:20

answers. So it's it's interesting, but I

15:23

don't think there's one there isn't one

15:24

university that we're or somebody you

15:26

know different stakeholders in

15:27

university we're speaking to that that

15:29

they're all doing something.

15:31

>> Yeah. I haven't come across anyone

15:33

that's going

15:34

>> Yeah.

15:35

>> Yeah. Just approaching it from from

15:37

different angles. Well, Stuart, I I know

15:40

that you you've talked about the

15:41

importance of personalization,

15:43

personalized experiences.

15:46

How are you I'm curious. How are you

15:48

thinking about personalization and where

15:51

do you see the role of CRM and digital

15:54

channels playing in in delivering that?

15:58

>> I think that's interesting because when

16:00

we we talk about personalization, it's

16:02

been around for a long time. I think we

16:03

talk around personalization based on um

16:07

on personas and and what what we think

16:09

our audience um are looking for. And

16:11

then that's informed by CRM data. And

16:13

it's kind of um the sweet spot of where

16:16

we we know um we know enough to

16:19

personalize experiences for our

16:21

audiences without it being creepy, it

16:23

being over the line, without there have

16:24

been concerns around privacy and data.

16:27

But I think personalization

16:29

certainly in the last couple of years

16:30

because of the the rise in um LLMs and

16:34

and their use and and how um how

16:36

embedded they are now in in in a lot of

16:39

what our audiences are doing. I think

16:41

personalization now even more starts

16:43

with relevance not kind of technology.

16:45

Um I think students don't want don't

16:47

want more content. Um they got

16:50

advertising messages and uh content

16:52

coming at them from everywhere

16:55

constantly whenever they whenever they

16:57

open their eyes it seems. So they don't

16:58

want more content. They they want the

17:00

right information in the right place and

17:01

at the right time. I don't think that's

17:04

changed. I think that's always been kind

17:05

of what mark as marketers that's what we

17:06

do. That's that's what we that's what we

17:08

look to look to achieve. We don't want

17:09

to cram content into into a space where

17:12

either it's not going to be consumed and

17:14

or we we then have to pay for the

17:16

pleasure of it not being consumed

17:17

because we're paying for um you know

17:21

really high value spaces sometimes. Um

17:23

so we want we want it in the right space

17:26

at the right time and based on what what

17:28

students want as part of their journey

17:30

and I think content is is is the

17:32

foundation of that. I think if if your

17:34

content becomes or is inconsistent or

17:37

it's duplicated or it's difficult to

17:39

reuse or no one knows where it is or

17:42

it's just it's just created and just

17:44

left and we build and build and build as

17:46

part of our business as usual um then

17:48

personalization becomes kind of almost

17:50

impossible. I think that's why we're

17:53

focusing on that structured um and

17:55

well-managed content as a strategic

17:57

asset and treating content as um as as a

18:00

resource. Um and that will then ma mean

18:04

that we can we can scale um not so much

18:08

a pace but more um we can scale

18:10

strategically and we can deliver it uh

18:13

in a far more kind of um uh dynamic way

18:16

uh without having to rebuild the engine

18:19

all of the time. Uh I think CRM content

18:22

and digital channels

18:24

clearly need and obviously need to work

18:26

work together on this. Um, and that's

18:28

why kind of at Leicester, we're like I

18:30

said previously, we're investing in um

18:32

in our CRM, in our in our in our content

18:34

uh management uh and in our AI uh offer.

18:38

Um, and I think when those elements are

18:40

are connected, you can create kind of a

18:42

more relevant more relevant journeys. Um

18:45

and I think what's important in that

18:47

context is that we do it at scale

18:49

because of um how where how we recruit

18:53

and how competitive it is and how

18:54

rightly our our our student perspective

18:58

students audiences um are so demanding

19:00

of what what they want what they don't

19:02

want. I think there is no other choice.

19:04

We have to do this and we have to do it

19:06

well. Um and that's our opportunity and

19:08

that's what's exciting at the moment at

19:09

Leicester.

19:10

>> Yeah. And um you so you talk about

19:13

treating content as a strategic asset

19:15

rather than just something that gets

19:17

published. I mean

19:20

why is that why is that important? Uh

19:23

what needs to change in how universities

19:25

manage content in your view from maybe

19:27

what you're seeing elsewhere in in the

19:30

sector?

19:32

>> I think I think like like I say it's one

19:34

of it's one of our most valuable assets

19:36

because a few reasons really. I think um

19:40

content is the output of um many

19:43

colleagues valuable time as subject

19:46

matter experts whether they are our

19:48

academic colleagues whether they're

19:50

research active academics as well

19:51

whether they're professional services

19:52

colleagues um they're all subject matter

19:55

experts the time is very valuable uh we

19:57

ask them to do lots of things and when

19:59

they create content um it needs to be um

20:04

created with the support of uh of

20:07

insight and tools that allow ow them to

20:09

do it um to do it well and allow them to

20:11

to maintain that content uh in the most

20:14

efficient way that we can. Um the reason

20:16

why again that content is so valuable,

20:18

it shapes our recruitment. Um it shapes

20:21

our student experience. It um supports

20:24

our reputation. It is our reputation in

20:26

some instances. Um when when it's on the

20:28

website and it's there to consume and

20:30

LLMs are diving in and grabbing what

20:32

they what they think are the answers and

20:33

shaping those those experiences inside

20:35

inside those black boxes. it it's so

20:38

important but often it's kind of it's

20:40

managed on especially in a website

20:41

context it's managed on individual pages

20:43

rather than as an as as an institutional

20:46

resource. Um so so the shift that we're

20:48

making is kind of from publishing

20:50

content to truly managing content. So

20:52

that means um a lot of positive change

20:55

um uh so so better governance, clearer

20:58

ownership, structured content um and a

21:02

real kind of investment of focus on how

21:04

we support colleagues in maintaining

21:05

that quality um of content so we can

21:08

reuse it consistently across across

21:10

channels because we're focusing on the

21:11

website in the first instance which is

21:13

normally the kind of the first stop and

21:15

the last stop of any content management

21:17

project. But because content is that

21:19

resource and to use an analogy, if we

21:21

treat if we look at it kind of as Lego,

21:23

we can we can break it apart and build

21:25

it and reshape it however we want. But

21:28

um it has to be a quality and it has to

21:29

has to you know has to last. Um and then

21:33

with with AI in the mix that makes it

21:35

even more important. Um both in terms of

21:37

what the LLM are asking for but in terms

21:39

of what we can use AI for in terms of

21:42

supporting colleagues in how they choose

21:45

to create that content. So informing

21:47

them on what content might be more um um

21:51

effective in terms of the type of um um

21:54

content experiences that we give to our

21:57

our users. Do we need a 24page PDF

21:59

document? No, we don't. But if we need

22:01

that from a compliance sense, how do we

22:04

then present that information um in a

22:06

way that's um compliant um accessible

22:08

but also that converts? And a conversion

22:11

might be the content just gets consumed,

22:13

which is fine. It might be they read

22:16

some content and they book an open day

22:17

which is you know another conversion

22:19

point for us as well. So there's lots

22:21

converging at the moment and it's really

22:23

exciting um with the um conditions that

22:27

we're in in higher education with the

22:29

challenges that we face. I think um they

22:32

we need we need to meet them with that

22:34

excitement and with that um um curiosity

22:38

um but we can't get this wrong. So it's

22:40

important that we we focus on those

22:41

areas.

22:42

>> Yeah. And you you you talk about

22:45

curiosity. I think uh I think it's

22:47

really interesting how Leicester have

22:50

have taken a really significant step

22:52

with Microsoft Copilot

22:55

and um

22:58

from from what we were describing uh

23:00

before we went live on the show, it's

23:02

something that you're giving to all all

23:05

staff and students if I'm if I'm right.

23:08

C can you sort of explain what led to

23:11

that decision to sort of be be bold with

23:14

uh with co-pilot and where you see the

23:16

opportunities initially with uh with

23:19

that tool across the institution.

23:22

>> Yeah, I think I think like I say it's um

23:27

certainly our students and and our

23:29

colleagues are already using it. Uh it

23:31

it's it's it's there. It's ubiquitous.

23:34

um we also see around us and and and we

23:38

and I feel personally you know the last

23:40

kind of 6 12 months there has been a lot

23:42

of um okay this is great now what now

23:45

now what what can we do with it where

23:46

should we go with it what should we what

23:48

shall we do what shall we do um will it

23:50

take my job uh will it take uh my

23:53

relatives jobs and and generational jobs

23:55

in the future um but I think the thing

23:58

at the moment is to be more proactive

24:01

than than than respond I

24:03

Um it's a it's a it's a it's a clear

24:06

decision from the university to invest

24:08

in this area and I think we've we've

24:09

done the right thing. Um what um really

24:13

kind of was really important before we

24:15

did that is that we we we looked at what

24:17

the practical um applications of that AI

24:21

technology for the university would be.

24:23

So we did a pilot with around 60 uh

24:26

staff to look at uh how we would use

24:28

co-pilot in their day-to-day and in

24:30

their their group work and their project

24:31

work. Um and that brought us a lot of

24:35

feedback and a lot of um positive

24:37

signals around how that would work.

24:39

Obviously it it brought it brought us a

24:41

lot of areas that we need to focus on

24:43

around um what what will our policies

24:45

be? How will we support colleagues in

24:47

this brave new world and um how do we

24:50

make sure we've got the infrastructure

24:52

in place that means that when the

24:54

technology is there that uh colleagues

24:56

feel supported and feel empowered uh

24:58

without it being here's the technology

25:00

uh off you go. uh which is something

25:01

that I that we would never do. Um it's

25:03

something that we've thought a lot about

25:05

and there are uh hundreds of colleagues

25:08

in the university working on this. Um I

25:10

am just one of those and it's um it's

25:12

really exciting to see. Um what's

25:15

important for me personally is that we

25:18

have the human in the loop at all times.

25:21

So I I speak about kind of um the um

25:24

human AI human sandwich. Um and that's

25:26

how I like to think about it. It's a bit

25:28

it's a bit like data. if you were to use

25:30

data, you wouldn't just use it and

25:32

that'll be it because of anomalies,

25:33

because of um things that um um just

25:37

don't just don't make sense. And in a

25:39

way with AI and it's kind of

25:40

hallucinations and everything else that

25:42

we that we hear about, I think it's

25:44

important that if you think about um a

25:46

virtual team of uh four, five, six,

25:49

seven colleagues and you're working on a

25:50

project, if there are two empty chairs

25:52

in the room, if one's data, the other

25:53

one's AI, um that to me feels feels

25:56

appropriate. Um, but it doesn't replace

25:58

the the other humans in the room by any

26:00

means.

26:01

>> Yeah, it's a good way good way of

26:02

looking at it. And Nathan, just sort of

26:05

looping you in on this,

26:08

are you seeing sort of a similar kind of

26:11

feel in them across the the UK when it

26:14

comes to the appetite for for co-pilot?

26:19

>> Yeah, it's it it's out there. I think

26:22

again it's back to that, you know, what

26:24

what's it what's it being used for?

26:26

who's adopting it. I don't think that

26:27

it's embedding it's embedded a lot of

26:29

across there's there's lots of variants

26:31

of co-pilot right so it's it's embedded

26:33

across a lot of the Microsoft platform

26:35

capabilities you know Stuart's already

26:37

alluded to here as an example Lester

26:39

have got um you know CRM in play CRM

26:42

will have a Gentic AI capabilities

26:44

embedded within it as a platform you've

26:46

got it within u M365 you've got it so

26:48

you've got it across the board I think

26:50

the the bit there is are we seeing

26:52

people sort of turn it on try it yes we

26:55

are I think it it goes back to and and

26:57

you know I know it was you go everything

27:00

that Stuart's saying I was smiling as

27:02

you were going through there Stuart

27:03

because I think you know you've talked

27:05

about human in the loop there actually

27:07

you know making sure that you're

27:08

actually adding value and that it's

27:10

there to assist and you know being an

27:12

extension to the team not to replace and

27:15

if I go back to you know from a use case

27:17

perspective I I love what you're working

27:19

on because it's the first time I we said

27:21

this before it's the first time I've

27:22

come across it as a particular use case

27:24

starting with content looking at

27:26

information assets and then how you

27:27

manage it. Look, we've been trying to do

27:29

that with different technologies for a

27:30

very long time. You know, whether it be

27:32

sort of document management, information

27:33

management systems, but there's still

27:35

improvements that could be driven

27:37

through, right, around that whole

27:39

content management, information

27:40

management process and governance that

27:42

we need to do. And I think know what

27:44

you're looking at is going, okay, well,

27:45

I'm accepting that Aentic AI is here.

27:48

How can it come in and support what

27:49

we're doing? How can it make it better?

27:51

How can we improve what we're trying to

27:52

do anyway? So, you're not trying to

27:54

change necessarily the fact that you're

27:55

going, we need really good quality

27:57

content. and it's an enabler. We need

27:58

really good quality information assets.

28:01

What you're doing there, there's this

28:02

whole new capability that's come along.

28:04

Let's embrace it and let's see how it

28:06

can be applied for us. And I think

28:07

there's the same thing there, Mark. It's

28:08

actually where we're seeing people, you

28:10

know, turn co-pilot on. It's it's that

28:13

element of trial and saying, you know,

28:15

from bottom up, how how can it can it be

28:17

used? And again, that top down piece as

28:19

well. But yeah, it's definitely more as

28:22

I say there's definitely been a sh a bit

28:24

of a shift where if you'd have asked me

28:27

this question 12 months ago, I do think

28:28

there would have been certain

28:30

organizations that might have still been

28:31

sitting on the fence slightly around

28:33

where do we dip our toes or where do we

28:34

go? Whereas now that that's not the

28:36

case.

28:37

>> Yeah. Um Stuart, we've we've got a

28:40

couple of questions coming in. So I'm

28:41

just going to bring those in if I may.

28:43

I've just uh Charlotte Ridley is asking

28:46

specifically around who's producing the

28:48

content, the process of creating it. Is

28:51

there a a single source of truth for

28:53

that? And then uh is Copilot the home of

28:56

the internal knowledge bank? There's a

28:58

few questions here. I don't know whether

28:59

you might be able to uh address those.

29:01

I'm assuming you can see them on the on

29:03

your screen as well. Can you?

29:05

>> Yeah. Yeah.

29:06

>> Yeah. Yeah. I'll take them in terms. So

29:08

in terms of who's producing the content,

29:10

I think the content is um because we're

29:14

uh not right at the start of of our

29:16

project, but we're in we're in

29:18

relatively early early early days of the

29:21

of the university content management

29:23

project, which is one of one of the kind

29:24

of the drivers of the change. In terms

29:26

of who's producing the content, that

29:28

varies. So website content produced in a

29:31

in a traditional uh kind of monolith um

29:34

uh content management system at the

29:35

moment by um anywhere between 150 and

29:38

200 colleagues uh around the university.

29:41

Plus there are uh academic staff and

29:44

other colleagues that have people

29:45

profile um pages. Um we have content in

29:49

CRM, we have content in um in SAP, we

29:52

have content in lots of different uh

29:54

data areas. And I want to move to a

29:57

point where um the the data store is the

30:00

most appropriate uh for the for the

30:02

institution. So I'm not being

30:04

prescriptive around all the content

30:06

needs to go into the content management

30:07

system or we have to integrate wholly

30:08

with CRM and everything has to go into

30:10

CRM. It has to be single source of truth

30:13

but it has to be in the system that

30:15

makes most sense strategically and

30:17

practically for colleagues as well. Um,

30:19

so that's part of the um the opportunity

30:21

there to review that, not pick

30:23

everything and and start again and and

30:25

re remodel everything because u we're

30:27

not saying everything needs fixing by

30:29

any means. It's it's around um making

30:31

sure that we have the content in the

30:33

most appropriate place to be able to

30:34

integrate and manage effectively. Um so

30:37

in terms of the process of creating it

30:38

that happens in different ways as well.

30:40

So um in the content management system

30:42

um as part of system um updates and

30:46

records that we have on uh on different

30:48

different areas of the university. So

30:49

that that that sits in different data

30:50

source uh stores. So it's around like I

30:53

said previously it's around supporting

30:54

colleagues um to enable them to work how

30:58

they want to work to add the value they

30:59

want to add um and to create the

31:03

opportunities and the savings in their

31:05

context rather than dictating oh you'll

31:07

save three hours a week by doing it in

31:09

this way. It's what would what what

31:11

feels better for you and how do you

31:12

think this this could add value to your

31:14

to your role in your area. Um so it's

31:17

copilot at the home of the internal

31:18

knowledge bank. Um just reading through

31:22

that question as I understand it. So

31:24

internal knowledge bank if we're talking

31:26

about chat bots um we have a we have a

31:28

um um userfacing chatbot on our on our

31:32

website um which we're using we're using

31:34

copilot for um we're not at the point

31:36

yet where we're using copilot as a as a

31:39

master internal knowledge bank. We've

31:41

yet to roll it out to all of our uh

31:43

students and staff. So that will be

31:45

something that we'll we will look at how

31:46

do we manage the source of truth within

31:49

um within our own institution. How how

31:51

does that happen? Um and how involved

31:53

are academic departments? Yeah, in terms

31:54

of the AI roll out, uh it's it's

31:57

institutionwide. Like I mentioned

31:58

previously, it's it's involving

32:01

um many many colleagues and it has to be

32:03

that way. Um because if we don't do it

32:05

that way, then it won't be as effective

32:07

as we want it to be. And that's not how

32:08

we work at Leicester. We're

32:09

collaborative. We um we we have to have

32:13

um colleagues involved in shaping how

32:15

things affect uh their working lives

32:17

because there is no other way. You have

32:18

to start with the people.

32:21

Brilliant. Uh just for anybody that's

32:23

interested, we have got some content on

32:25

Crimson's website around using

32:28

SharePoint as a central hub for content

32:30

and using tools like Microsoft Purview

32:33

for for tidying up data as well. So that

32:35

might be of use. Charlotte, thank you

32:37

very much for the question. We do have

32:39

uh just one more question uh from

32:42

student engagement team a collective

32:43

there. Thank you for for joining us

32:45

today. Um, do you have formal a formal

32:48

training program for staff to use

32:50

co-pilot Stuart?

32:53

>> Um, I think we're working on that right

32:54

now. So, again, it's not been that long

32:56

since we announced uh the collaboration

32:58

with Microsoft. So, that's that's u in

33:00

the planning now.

33:02

>> Okay. Thank you. I'm going to move on

33:04

because we're we're fast running out of

33:06

time. Stuart, just thinking for for

33:08

universities looking at AI

33:09

personalization or digital engagement

33:12

initiatives. Is there what's the one

33:14

piece of advice you'd give them about

33:17

where where to start?

33:22

>> There's a few there's a few I think um

33:26

start with the opportunity. Start with

33:28

the person um and what what we're what

33:31

we're trying to achieve. Um it's not

33:33

always a problem. It might be an

33:34

opportunity. Um, but certainly start

33:37

with that. Um, I think looking at things

33:40

like user stories isn't a bad place to

33:42

start as we've traditionally done for

33:44

years. Um, so you know the what, the

33:47

when, the why, the who, um, and what

33:49

you're trying to achieve. I think, um, I

33:51

think you won't go far wrong if you look

33:53

at that. Um, then look at the

33:55

foundations first. Um, kind of, you

33:59

know, crawl crawl walk and and run is

34:01

isn't a bad analogy in that sense. I

34:03

don't think the these things have

34:04

changed too much over time, but I think

34:05

it's sometimes you can get distracted by

34:08

the the shiny new thing coming over the

34:09

hill and it's like it's AI and it's

34:12

great and it's and we're all in, but if

34:13

it's not delivering value and if you're

34:14

not focusing on the people and the

34:16

opportunity and um and all the opportun

34:19

and all the problem you're trying to

34:20

solve, then then you will go away and

34:22

you'll uh uh you become busy fools

34:25

almost because you'll be you'll be away

34:27

trying to do all of this stuff at the

34:28

same time and and nothing much will will

34:31

float to the top. So, I think certainly

34:33

piloting is definitely, you know, the

34:35

way to go. Um, but making sure your

34:37

pilots are focused, making sure they're

34:38

delivering on the value that you think

34:40

they're going to deliver before you

34:41

start scaling. Um, and I think, yeah,

34:43

think evolution, not revolution. Um,

34:46

look at how this can uh augment and add

34:48

value to colleagues who are subject

34:50

matter experts, who know what they're

34:52

doing. Give them the tools, the support

34:54

to use a technology to improve it how

34:58

they see improvements being made. Um, I

35:02

think they're they're principles that

35:03

that that that will serve serve most

35:05

people well.

35:07

>> Fantastic. And Nathan and I, you know,

35:10

uh, Stuart talks about shiny new things

35:13

syndrome. Uh, we've got a few workshops

35:16

that can help get some prioritization

35:19

around thinking is do you want to sort

35:21

of share a couple of bits around that?

35:26

>> Yeah, I think that well there's several.

35:29

Um so we we do things we do the possible

35:31

sessions when we we we come out but we

35:33

we focus very much around the outcomes.

35:35

So Stuart back to your point is going

35:36

back in and they're focused around

35:37

specific use cases or outcomes or you

35:40

know what people are trying to drive. So

35:41

yes we will showcase AI and different

35:44

technology capabilities in there but

35:45

it's not necessarily led around let's

35:47

just talk about the tech. It's very much

35:49

Mark to your point with the business

35:50

stakeholders going look we understand

35:52

your world and what you're trying to do

35:53

and what you're trying to achieve and

35:54

the outcomes that come through. uh we've

35:56

got different elements uh around AI

35:58

transformation again if you're thinking

35:59

about where you start and actually

36:01

making sure that you've got all the re

36:02

relevant component parts in place to

36:04

successfully drive transformation we can

36:06

cover that through uh and then the the

36:08

other one which again you you've you've

36:10

covered off uh quite a bit Stuart is

36:11

also kind of operationally and then even

36:13

from a governance point of view what do

36:15

you need to start thinking about in

36:16

those areas as well not just to start

36:18

but then you know if if you always go

36:21

happy path here you start you get those

36:23

early success and then you want to scale

36:25

what are the considerations that you

36:26

need to put in place and what are the

36:28

things you need to start thinking about

36:29

now because it's back to that that point

36:30

earlier Mark there's a big theme in here

36:33

and through the conversations you're

36:35

just going back to the basics around

36:36

what's good transformation what are the

36:38

foundations you need to go put into play

36:40

irrespective of now now my technology

36:43

kit my estate has grown yeah I've got to

36:46

educate I've got to let people know

36:47

around what's possible but ultimately if

36:49

it if we push this out here and it

36:50

starts to work how do we educate how do

36:52

we keep that going how do we support the

36:54

people process and measure the outcome.

36:57

And I I think we're seeing a shift back

36:59

into right, we're getting our head

37:01

around AI now. How do we get better at

37:03

transformation? Yeah. So, it's it's it's

37:05

it's both both in parallel.

37:08

>> Thank you, Nathan. Thank you. Uh and

37:10

just one final word from you, Stuart. I

37:13

I before we uh we went live with the

37:16

show um we were talking about the world

37:18

of work and you were saying talking

37:20

about a new initiative that Leicester

37:23

have around helping undergraduates with

37:25

work rellated experience. Can you share

37:28

a little bit about that? I think it'd be

37:29

of interest to our audience.

37:31

>> Yeah, I think I think um as as part of

37:34

what we're we're doing as in institution

37:36

focusing on the kind of that student

37:37

experience and the proposition, how do

37:39

we add value to where uh students went

37:42

want to get to? So they come to us with

37:44

an aspiration of studying a certain

37:46

subject to develop a career um in a

37:49

certain area. Uh AI will be part of that

37:52

in the coming years. I think something

37:53

that that we invested in as as I've been

37:55

through. I think um we've also launched

37:57

recently um uh 100 hours work rellated

38:00

learning for every undergraduate course

38:02

and I think that's so important in terms

38:04

of giving students the opportunity to

38:06

apply that to to to acquire those skills

38:09

uh and and and those working

38:11

relationships and those problem solving

38:13

uh elements of what that will bring. So

38:14

I think that's so powerful for us to to

38:16

add to that student proposition um and

38:18

and we're thinking about how we can

38:20

maintain that and how we can improve

38:22

that experience for the students all the

38:23

time. So I think that's something we've

38:25

we've launched uh for this year. Um that

38:27

coupled with AI and a few other things

38:29

that we we've got coming up. Uh I think

38:31

are going to make a big difference. So

38:32

we're really proud of that. Um and um

38:34

yeah, looking forward to how that rolls

38:36

out over the next academic year.

38:37

>> Fantastic. Well, Stuart, thank you so

38:40

much for joining us today. It's uh

38:42

really interesting to hear what uh the

38:44

your university is up to and uh we wish

38:47

you all the best with uh the the new

38:49

academic year. So thank you for joining

38:51

us. Nathan, you Nathan, thank you too

38:53

for for joining us today on the digital

38:56

lounge. So, uh that's it for today. Uh

38:59

thank you. Hopefully that's been of

39:00

value to you. You can always join our

39:02

newsletter. Um so you can find our

39:05

newsletter at

39:06

info.crimson.co.uk/newsletter.

39:10

there. You can just pop in your email

39:12

address and we'll keep you updated with

39:14

other podcasts, uh our latest case

39:17

studies, latest information that we're

39:19

seeing from around the sectors that we

39:22

work in. So, uh housing, higher

39:24

education, uh local government, we're

39:27

seeing lots of activity going on all

39:29

over the place at the moment and we're

39:30

trying to share all those best bits with

39:32

you across every medium that we can. So,

39:36

uh, until next time, uh, we will see you

39:39

again very soon on the digital lounge.

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